Office Manager & HR Assistant

About the Company
The Concept Stadium is an award-winning creative and boutique branding, web, and integrated marketing and communications strategy agency.

With 15 years of experience and together with its growing pool of Commercial Creatives, The Concept Stadium is equipped to take a brand from its design and development stage to launching it to any audience. Whether the target audience is B2B or B2C; we provide everything in between that one could need to gain go-to-market momentum in any industry.

Role
We are seeking an organised, proactive, and detail-oriented Office Manager and HR Assistant to join our team. This dual-role position is integral to ensuring the smooth operation of our office and supporting the HR department in fostering a positive workplace culture.

Key Responsibilities

• Office Management:
  
  
  
  • Oversee daily office operations to ensure efficiency and productivity.
  
  
  • Manage office supplies inventory and place orders as needed.
  
  
  • Coordinate maintenance and repairs for office equipment and facilities.
  
  
  • Plan and organise office events, meetings, and team-building activities.
  
  
  • Greet clients and offer refreshments before and during meetings.
  
  
  • Perform other office tasks to help manage client relationships.
  
  
  
  


• HR Assistance:
  
  
  
  • Assist with recruitment efforts, including job postings, screening candidates, and scheduling interviews.
  
  
  • Onboard new employees and ensure proper documentation and orientation.
  
  
  • Maintain accurate and up-to-date employee records in compliance with legal requirements.
  
  
  • Assist in the administration of employee benefits.
  
  
  • Support performance review processes and employee engagement initiatives.
  
  
  • Address employee queries related to HR policies and procedures.
  
  
  
  

Qualifications and Skills

• Bachelor’s degree in Business Administration, Human Resources, or a related field (or equivalent experience).


• Proven experience in office management and/or HR support roles.


• Strong organisational and multitasking abilities with exceptional attention to detail.


• Excellent verbal and written communication skills in both English and Maltese.


• Proficiency in Microsoft Suite including email, Microsoft Teams, Microsoft Excel / Word.


• Ability to handle confidential information with professionalism and discretion.

What We Offer

• Competitive salary and benefits package.


• Opportunities for professional growth and development.


• A collaborative and inclusive work environment.


• Occasional remote working

We are an equal-opportunity employer and welcome applicants from all backgrounds to apply.
The Concept Stadium - KMP-95972