Administrative Assistant

We are looking to recruit an Administrative Assistant to the Head of Institution to join our growing team on a full-time basis. This is a dynamic role that requires an energetic individual who is motivated to work within the education sector.

The selected applicant needs to be detailed-oriented and have the ability to work well in a team and with all levels of management.

Key Responsibilities:

• Data inputting, scanning, photocopying, and the day-to-day operational duties of an office which is service oriented whose function is to ensure the appropriate support both to management, student and parents at all times.


• Preparation and co-ordination of all the necessary documentation as requested by the line Manager.


• Answering incoming calls, taking messages, and redirecting calls as required.


• Assist in receiving payments and preparing receipts.


• Communicate with internal and external stakeholders (school, staff, parents, students, and other people), provide information and advice in line with School programmes.


• Scheduling and attending meetings when requested by the line Manager.


• Taking minutes of Management meetings.


• Assisting in preparation of lecturer’s payroll.


• Supporting international staff with necessary paperwork / calls related to work permits.


• Assisting the Line Manager with Erasmus programme.


• Other responsibilities assigned by the line Manager.

Qualifications and Experience:

• A degree in Business Administration or a related field.


• Proficiency in Microsoft Excel, Word and Power Point.


• Proven experience of working within an office environment preference within the educational sector.

Key Skills:

• Highly organised.


• Fluent in both written and spoken English.


• Demonstrate attention to detail.


• High sense of customer service.


• Excellent communication skills.


• Excellent IT skills.


• Have the ability to work on one’s own initiative and work well within a team.

Reports To:

• Line Manager / Head of Institution.

STC Higher Education - KMP-80483