Office Executive / Personal Assistant

We are seeking a skilled and organized Office Executive to help on day to day responsibilities and to serve as a Personal Assistant to the Notary. This position is integral to ensuring smooth operations in a professional environment, handling various tasks related to scheduling, communication, and team coordination.

Key Responsibilities:

• Calendar management: Organize and maintain the notary’s calendar, scheduling appointments and coordinating meetings.


• Deadline tracking: Monitor and follow up on project deadlines for team members to ensure timely completion of tasks.


• Billing and appointments: Prepare and send billing / appointment emails to clients and follow up as necessary.

Qualifications:

• Strong organizational and time-management skills.


• Proficiency in office software (Microsoft Office, email platforms). Excellent communication skills, both written and verbal.


• Ability to work independently and take initiative on tasks and also to work within a team.


• Minimum of post-secondary qualifications and/or equivalent. Previous experience in a similar role is preferred.

If you are detail-oriented, proactive, and thrive in a dynamic environment, we encourage you to apply for this opportunity to support our team’s success.

Only applicants meeting the minimum requirements will be considered.
Polidano & Associates - KMP-95928