Administration Assistant

The Administration Assistant needs to be efficient, with a good disposition. He/she must be fluent in both English and Maltese and preferably have a driving license.

Responsibilities and primary tasks
The main responsibility of the Administration Assistant is support the Office Manager in the day-to-day running of the office and HR matters.

Office

• Greeting visitors, answering telephone calls.


• Keeping an office and corporate apartment cleaning schedule.


• Keeping the corporate apartment calendar up to date with new arrivals and departures.


• Helping in the organisation of travel arrangements and accommodation for Sales team travelling abroad on business.


• Helping with the organizing of staff events, including end of month staff lunch, summer event and new year celebration event.


• Keeping the filing system up to date and ensure all documents are filed properly for easy access and retrievability.


• Preparing the weekly food and cleaning materials shopping list.


• Keeping a stationery inventory and making sure we have a supply of basic items.


• Assisting the Sales department in organising corporate events.


• Maintain a good working relationship with landlord and other contractors.


• Check daily mail and organise mail to be sent out via TNT.


• Maintain and keep updated the status table of pending issues.


• Maintain employee HR filing records up to date.


• General assistance to HR department Moscow.


• Office and HR inductions to new employees.

Miscellaneous
This position is based in Malta.

We offer:

• Medical health insurance.


• Competitive salary.


• Flexible work schedule.


• Friendly team of experienced professionals.


• Convenient parking.


• Dental plan.


• Sport activities benefits.

Parallels - KMP-53348