Administrative Assistant

We are currently seeking an Administrative Assistant to join our team.

General Office Administration

• Reception and front office management including couriers both incoming and outgoing


• Liaising with the company’s selected courier personnel to deliver / collect documents to/from authorities and other corporate partners as needed


• Handling and record keeping of all committees, meetings, travel, and conferences


• Handling the booking of training courses for internal staff members, setting the necessary calendar appointments, and logging the training hours in accordance with the company's internal policy


• Assist the Chief Executive Officer (CEO) and other colleagues with clerical duties for day-to-day activities as needed


• Manage and keep the archiving system up to date, for all departments, in accordance with the company data-retention policy


• Responsible for day-to-day office administration


• PA to the CEO

STCW

• Responsible for the day-to-day running of the STCW department for the issuance of STCW endorsements and Seaman’s books for officers on board a Malta-flagged vessel with Transport Malta


• Liaising with clients


• Email / inbox management


• Record-keeping of applications


• Applying via Transport Malta portal


• Co-ordinating with the accounts department and management regarding clientele RFPs

Mandatory Competences

• Be proficient in the use of Microsoft Office, particularly Word and Excel


• Have strong verbal and written communication skills in English


• Be accurate and attentive to detail


• Be well-organised


• Be capable of working well in a team


• Be presentable


• Minimum of one year of office work / corporate experience

Permit Number - 144/2023.
MCConsult & Associates Ltd - KMP-93639