Administrative Executive

The Admin Executive will play a crucial role in ensuring the smooth operation of our research company. This position requires a detail-oriented and proactive individual who can manage a variety of administrative tasks, support senior staff, and contribute to the overall efficiency of the organisation. The Administrative Executive will be responsible for handling day-to-day office activities, coordinating meetings and events, managing documentation, and supporting with research projects as needed.

Key Responsibilities

• Office Management:
  
  
  
  • Oversee the daily operations of the office, including maintaining supplies, managing office equipment, and ensuring a clean and organised workspace.
  
  
  • Serve as the primary point of contact for internal and external communications, including managing phone calls, emails, and mail distribution.
  
  
  
  


• Administrative Support:
  
  
  
  • Provide administrative support to senior management and research teams, including scheduling meetings, and setting up focus groups.
  
  
  • Assist in the preparation and formatting of proposals, quotations, and other documents.
  
  
  
  


• Documentation and Record Keeping:
  
  
  
  • Maintain accurate records and files, both physical and digital, ensuring that all documents are properly organised and accessible.
  
  
  • Handle confidential information with discretion and ensure compliance with company policies.
  
  
  
  


• Event Coordination:
  
  
  
  • Organise and coordinate internal and external meetings, and focus groups, including logistics, and participant communication.
  
  
  
  


• Research Assistance:
  
  
  
  • Support research teams with administrative tasks related to data collection.
  
  
  • Help coordinate research projects, including managing timelines and tracking progress.
  
  
  
  

Qualifications

• Proficiency in spoken and written Maltese and English.


• Proven experience in an administrative or executive support role, preferably within a research or academic environment.


• Excellent organisational and multitasking abilities, with strong attention to detail.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.


• Strong communication skills, both written and verbal, with a professional demeanour.


• Ability to work independently and as part of a team in a fast-paced environment.


• Discretion and confidentiality in handling sensitive information.

Working Conditions

• Full-time position (reduced hours would be considered), typically within standard office hours.


• Office-based role with the possibility of remote working.

How to Apply
Interested candidates should submit their resume and a cover letter outlining their qualifications and interest in the position via the apply button below.
Marketing Advisory Services - KMP-93626