Administration Executive

We are currently seeking an Administration Executive to join our team.

Key responsibilities

• 1. Primary Responsibilities
  
  
  
  • 1.1 Supports Malta Further and Higher Education Authority to meet the stipulations of Chapter 607 Further and Higher Education Act.
  
  
  • 1.2 The Executive will be responsible for the development of the assigned areas of responsibility as delegated by the Authority and the CEO from time to time.
  
  
  • 1.3 The Executive will form part of the Authority and will generally:
    
    
    
    • a) Perform general office duties, including checking and replying to the generic mail, the issuing of invoices, maintaining records and filing systems.
    
    
    • b) Prepare and process purchase orders and documents by Public Procurement Regulations.
    
    
    • c) Assist in the procurement of supplies for the relevant unit.
    
    
    • d) Organise travel arrangements.
    
    
    • e) Prepare reports and summarises data.
    
    
    • f) Assist in the organisation of unit events such as meetings, workshops and seminars.
    
    
    • g) Perform any other function and duties as may be assigned by the CEO and Management.
    
    
    
    
  
  
  
  


• 2. Ancillary
  
  
  
  • Participates in and contributes to initiatives related to the Authority.
  
  
  • Attends and participates in events both locally and abroad as may be directed by the Authority.
  
  
  • Undertakes any other assignments that may be related or conducive to the attainment of any of the above.
  
  
  • Supports Management efficiently and effectively.
  
  
  • Ensures that all assigned tasks are retained in high confidence.
  
  
  • Assists in other functions as may be required.
  
  
  
  


• 3. Internal Relations
  
  
  
  • Maintains a professional relationship with all MFHEA employees.
  
  
  • Works in close consultation with and provides advice to the Management and any other MFHEA employees.
  
  
  • Provides the necessary assistance and contributes to the Authority’s overall efficiency and effectiveness.
  
  
  • External relations
  
  
  
  


• Represents and works in the best interest of the organisation.


• Tasks and duties of the job holder are not limited to the above listed and employee may be required to assist other departments.

Key areas of competence

• General office duties

Eligibility requirements and personal qualities
The qualifications, experience, skills, and other attributes required of the applicant

• Minimum Qualifications and Experience Required
  
  
  
  • A minimum MQF Level 4 education.
  
  
  
  


• Skills Required
  
  
  
  • Very good interpersonal and negotiation skills,
  
  
  • Very good written and verbal communication skills,
  
  
  • Strong organisational / administrative skills,
  
  
  • Strong analytical and problem-solving skills,
  
  
  • Very good time management skills and demonstrable ability to meet deadlines,
  
  
  • Very Good computer skills.
  
  
  
  


• Required Personality
  
  
  
  • Clean criminal record.
  
  
  • Reliable nature and loyal disposition.
  
  
  • A team player.
  
  
  • Able to manage sensitive situations and information with confidentiality, tact and empathy, professionalism, and diplomacy.
  
  
  • Discernment and discretion are essential.
  
  
  • Analytical mindset and gives attention to detail.
  
  
  
  

Documents required upon application

• An expression of interest.


• Copy of the applicant’s Identity Card (Original to be presented on interview).


• Curriculum Vitae (CV).


• Police conduct certificate (must not have been issued more than 30 days before the application date).


• Copies of qualifications (originals to be presented on interview). Certificates issued by foreign institutions are to be covered by the pertinent MQRIC statement.


• Any other documents deemed pertinent (originals to be presented on interview).

Remuneration and benefits
The annual salary attached to this appointment for the year 2024 shall be €22,248 with annual increments of €375 and increases of €820 up to a maximum of €26,748 inclusive of the cost of living. Statutory mid-year and end-of-year bonuses are paid over and above this amount.

Applications are to be submitted via the apply button below by not later than 18th September 2024.

Receipt of applications will be confirmed within three working days.

Jobsplus Permit 898/2024.
Malta Further and Higher Education Authority - KMP-93710