Executive Assistant

Insignia is one of the most bespoke high-end lifestyle management and payment service groups in the world. We are seeking an Executive Assistant to join Insignia Cards Ltd, a financial institution providing card products and services to clients in Malta and other European countries.

An exciting opportunity for the right individual who is seeking a career within a dynamic company, fast expanding both locally and internationally.

Key Responsibilities:

• Provide administrative assistance to the CEO and C-level management on a variety of different projects and tasks as and when required.


• Act as the point of contact among executives, employees, clients, and other external partners on behalf of the CEO.


• Reach out to various departments within the organization to gather updates and progress to feedback to the CEO.


• Manage the CEO’s calendar and set up meetings as and when required.


• Maintaining comprehensive and accurate records.


• Providing front-of-house support, welcoming clients, and suppliers and answering phone calls.


• Minute taking when necessary.


• General office management duties.


• Supporting the Group Executive Office team.

Professional Requirements:

• At least 4 years experience in an administrative role reporting directly to upper management.


• Flexible and willing to work flexibly if required.


• Excellent written and verbal communication skills.


• Time-management skills.


• Ability to juggle various projects and tasks at once.


• Exceptional organisational skills.


• Extreme attention to detail.


• Proficiency in Microsoft Office and other office productivity tools.


• Experienced in compiling and writing reports.


• Interpersonal skills.


• Previous experience working within financial services is desirable.

Insignia Cards Ltd - KMP-95514