Office Administrator

Engineering for Science and Industry (Malta) - ESI - is one of Malta’s leading systems integrators specialising in the design, installation, commissioning and support of integrated automation within the following fields.

• Building energy efficiency and management systems


• Industrial and process automation


• Integrated security


• Fire and gas detection and safety systems


• Home automation

The Role
We are looking for individuals who are:

• Acting as a first point of contact: dealing with correspondence and phone calls


• Managing diaries and organising meetings and appointments, often controlling access to the manager


• Booking and arranging travel, transport and accommodation


• Organising events and conferences


• Reminding the manager / executive of important tasks and deadlines


• Administrating and managing all ISO9001 / 14001 related documents


• Typing, compiling and preparing reports, presentations and correspondence


• managing databases and filing systems


• Implementing and maintaining procedures / administrative systems


• Liaising with staff, suppliers and clients


• Collating and filing expenses


• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit

ESI (Malta) Ltd - KMP-54112