Administration Assistant

We are presently in search of a committed and detail-oriented individual to join our team in the role of Administrative Assistant. You will be the rock star of the department! In this role, you will play a crucial part in supporting the Office Manager and ensuring the smooth day-to-day operations of our clients. it is crucial that the candidate has previous experience in the field and basic accounting knowledge.

Role and Responsibilities:

• Provide a positive and professional first point of contact for clients and visitors;


• Coordinating office deliveries, office mail, and couriers;


• Providing administrative assistance to ensure smooth office operations and actively contributing to meeting deadlines;


• Maintaining and updating the firm’s databases;


• Draft, proofread, and edit documents and correspondence;


• Scanning and filing of documents;


• Assisting in office errands as required by the Office Manager;


• Assist in monitoring the credit control function;


• Collaborate with team members to facilitate efficient workflow;


• Ensure the office is well-organised and presentable;


• Manage office supplies, place orders as needed, and maintain inventory;


• Assist with basic financial tasks, such as processing of invoices and preparation of bank deposits;


• Supporting the Office Manager in the management and coordination of office activities and operations.

Requirements:

• Proven experience as an administrative assistant or in a similar role;


• Familiarity with basic accounting principles is a plus;


• Proficient in MS Office (Word, Excel, Outlook);


• Knowledge of Indigo and Xero software will be considered an asset;


• Excellent organisational and multitasking abilities;


• Strong written and verbal communication skills;


• Attention to detail and problem-solving skills;


• Ability to maintain confidentiality and handle sensitive information;


• A positive attitude and an efficient team player;


• Responsible, motivated, and have an eye for detail.

What DFK Malta Provides:

• Competitive remuneration, depending on work experience and qualifications;


• Professional and personal development, including on-the-job training;


• Opportunities for career advancement;


• Study leave and performance bonus;


• Young and dynamic environment.

DFK Malta - KMP-94589