Front Office Administrator

CLA Malta is seeking an Administrator with excellent organisational and interpersonal abilities to work within the Front Office team and assist with general Administration and back-office duties.

Job Responsibilities:

• Acting as a first point of contact at the office, greeting and welcoming visitors.


• Handling phone calls and correspondence.


• Supporting all department teams with any technical-related administrative duties.


• General office administration and retention of appropriate office records.


• Ensure meeting rooms and reception areas are kept presentable at all times.


• Responding to emails and preparing documents, including office correspondence in a timely manner.


• Assist senior management with travel arrangements and setting up of meetings.


• Running office-related errands when necessary, including the delivery of important documents to government departments and other authorities.


• Performing other front office-related duties, including the management of office stock; communications with suppliers and acquiring quotations; overseeing maintenance agreements and reporting any repairs.


• Preparation of documents, primarily related to the Audit department, e.g., letters of engagement, form Fs, release letters, clearance letter, extension letters, etc.


• Handling the submission of online MBR reports.


• Collection and posting of documents.


• Obtaining auditor’s signatures.


• Managing the filing system.


• Assists the Audit, Assurance, and other internal teams, with administration-related duties when necessary.

Job Requirements:

• Experience in an administrative, front office or customer services position, and ideally with working knowledge of document control.


• Educated to O’ level or higher standard.


• Basic knowledge of Accounts or Audit would be considered an asset.

Personal Skills:

• Excellent communication skills.


• Fluency in English and ideally Maltese; knowledge of Italian would be considered an asset.


• Confident using Microsoft Office and other basic IT packages.


• High degree of time management skills ensuring all deadlines are met.


• Meticulous, motivated, efficient, and reliable.


• Ability to follow directions and work within a team / independently as required.


• Works well under pressure.


• Professional in appearance, with a friendly demeanour.

Attractive salary, work-life balance, superb environment and a transparent career path.
CLA Malta - KMP-94110