School Administrative Secretary / PA

Due to further growth, Chiswick House School and St Martin’s College are currently looking for a motivated, proactive and diligent person with an aptitude for secretarial support work, looking for a varied role that plays a pivotal part in the smooth running of the office and our school. We are accepting applications from candidates to fill in the post, with immediate effect, of: School Administrative Secretary / PA on a full-time basis.

The responsibilities of this role include:

• Provide high-quality administrative assistance and support to the reporting Senior Leader


• Provide support services to the Senior Leadership team


• Ensure that prevailing quality standards are maintained at all times


• Provide quality customer care and communication, addressing daily queries and correspondence


• Assist with issuing school circulars and information updates


• Foster and develop good employee relations within the school


• Assist in the organisation of the replacement of teachers according to the loadings and keep note of teachers who have done replacements


• Receive and file applications for special leave and sick leave from the academic staff


• Provide secretarial and office support to the team


• Assist with matters that may arise

The ideal candidate should:

• Have a post-secondary education


• Have past experience as an Administrative Assistant or Personal Assistant


• Have good knowledge of office management systems and procedures


• Have excellent time management skills and the ability to multi-task and prioritise


• Be methodical and have strong organisational and planning skills


• Be highly dependable, trustworthy and maintain confidentiality


• Have problem-solving skills and attention to detail


• Have excellent written, verbal and interpersonal communication skills


• Have strong organisational skills with the ability to multi-task


• Have the ability to work within a team


• Be flexible and willing to adapt to the organisation’s needs and new systems


• Have working knowledge of office equipment


• Be proficient in MS Office (MS Excel, Word, PowerPoint)


• Additional qualifications and courses in the field will be considered an asset

Chiswick House School & St Martin's College - KMP-93527