School Administrative Secretary / PA

Due to further growth, Chiswick House School and St Martin’s College are currently looking for a motivated, proactive and diligent person with an aptitude for secretarial support work, looking for a varied role that plays a pivotal part in the smooth running of the office and our school.

We are accepting applications from candidates to fill the post with immediate effect, of School Administrative Secretary / PA (full and / or part-time).

The responsibilities of this role include:

• Provide high-quality administrative assistance and support to the reporting Senior Leader;


• Provide support services to the Senior Leadership team;


• Ensure that prevailing quality standards are maintained at all times;


• Provide quality customer care and communication, addressing daily queries and correspondence;


• Assist with issuing school circulars and information updates;


• Foster and develop good employee relations within the School;


• Assist in the organisation of the replacement of teachers according to the loadings and keep note of teachers who have done replacements;


• Receive and file applications for special leave and sick leave from the academic staff;


• Provide secretarial and office support to the team;


• Assist with matters that may arise.

The ideal candidate should:

• Have a post-secondary education;


• Have past experience as an Administrative Assistant or Personal Assistant;


• Have good knowledge of office management systems and procedures;


• Have excellent time management skills and the ability to multi-task and prioritise;


• Be methodical and have strong organisational and planning skills;


• Be highly dependable, trustworthy and maintain confidentiality;


• Have problem-solving skills and attention to detail;


• Have excellent written, verbal and interpersonal communication skills;


• Have strong organisational skills with the ability to multi-task;


• Have the ability to work within a team;


• Be flexible and willing to adapt to the organisation’s needs and new systems;


• Have working knowledge of office equipment;


• Be proficient in MS Office (MS Excel, Word, PowerPoint);


• Additional qualifications and courses in the field will be considered an asset.

Interested candidates are to send an email via the apply button below.
Chiswick House School & St Martin's College - KMP-91653