Office & Administrative Support Assistant

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

• Front desk management: Greet and welcome visitors in a warm and professional manner. Answer, screen, and forward incoming phone calls


• Operations support: Assist with scheduling and coordinating meetings and appointments. Handle incoming and outgoing mail and deliveries. Maintain office supplies inventory and place orders when necessary


• Organizing and maintaining office supplies, equipment, and facilities to ensure a productive and tidy reception area and work environment


• Sales support: Assist the sales team with administrative tasks such as preparing sales materials, making phone calls to collect information which is not readily available online, entering data into the CRM system, and managing correspondence


• Managing office duties such as printing, binding, packaging, shipping, and running errands when needed

Qualifications

• High school diploma


• Proven experience as a receptionist, front office representative, or similar role


• Qualification in office administration, secretarial work, or related training


• Warm personality with strong organizational and time management skills


• Excellent verbal and written communication abilities


• Ability to handle multiple tasks and work under limited supervision


• Attention to detail and accuracy


• Have excellent command of the English language


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)


• Experience with office management software (e.g., MS Office, CRM etc.)


• Strong organizational and multitasking abilities


• Excellent communication and interpersonal skills


• Customer service-oriented with a friendly and professional demeanour


• Be eligible for employment in Malta and the EU and available to work a full-time job of 40 hours per week

Academy 147 is a dynamic company with great company culture that offers an interesting and varied work environment. Our headquarters in Msida houses a multi-national team of industry veterans, engineers, designers and subject-matter experts who will mentor you and provide you with valuable insight throughout your time here. Due to our global presence you will have the opportunity to expand your horizons and work with Academy 147 staff and clients from across the world.
Academy 147 Ltd - KMP-94467