Payroll Associate

Xara Collection is seeking a highly organised, detail-oriented Payroll Associate to join its Human Resources team. The successful candidate will play a key role in ensuring the accurate and timely processing of payroll, effective management of time and attendance records, and the smooth administration of payroll-related employee information across the Collection.

This position is suited to someone with hands-on payroll experience who is comfortable working with figures, investigating discrepancies, managing strict deadlines and maintaining the highest levels of accuracy and confidentiality.

Key Responsibilities

• Prepare and process monthly payroll for the relevant companies within the Collection.

• Verify employee working hours, overtime, leave, absences, allowances, deductions and other payroll adjustments.

• Administer the Shireburn Indigo time and attendance system, including schedules, missing punches, timesheets and cost centre allocations.

• Investigate payroll and attendance discrepancies and liaise with department heads to ensure accurate records before payroll finalisation.

• Maintain payroll records and prepare payroll reports, payment files and supporting documentation.

• Assist with payroll reconciliations and relevant statutory documentation and submissions, including FS3, FS5 and FS7, as applicable.

• Coordinate payroll-related administration for outsourced employees, including timesheets and supporting records.

• Maintain employment data, contracts, amendments and other payroll-related documentation in coordination with the HR team.

• Identify opportunities to improve payroll accuracy, reporting and administrative processes.

Requirements

• Previous hands-on experience in payroll processing or payroll administration is essential.

• A qualification in Payroll, Accounting, Finance, Human Resources or a related field will be considered an asset.

• Strong numerical and analytical skills with excellent attention to detail.

• Good knowledge of Microsoft Excel and payroll administration.

• Experience with Shireburn Indigo or similar payroll and timekeeping systems will be considered an advantage.

• Excellent organisational skills and the ability to work under pressure and meet strict deadlines.

• A high level of integrity, confidentiality and professionalism.

We are looking for someone reliable, analytical and proactive who takes ownership of payroll accuracy and can manage the demands of a multi-outlet hospitality operation.