Operations / Procurement & Compliance Assistant

We are seeking a highly organized and detail-oriented Operations, Procurement and Compliance Assistant to support the Director of Property with storekeeping, procurement, supplier coordination (including repairs and service agreements), eco-certification, compliance tasks, and day-to-day administration. The ideal candidate will have a proactive mindset, excellent communication skills, and the ability to manage multiple responsibilities with precision and discretion.

Main Responsibilities:

• Monitor and flag stock shortages or overstock situations

• Conduct and report on regular stock checks

• Prepare purchase requests and gather quotations

• Keep an organised record of suppliers, pricing, and delivery timelines

• Support daily procurement tasks while I remain involved in decision-making

• Follow up with suppliers for overdue items, scheduled repairs, and service obligations

• Manage timelines and reminders for maintenance/service agreements

• Log all interactions and escalate unresolved issues

• Organise and track required documentation for certification

• Assist with implementing sustainable practices linked to procurement and operations

• Liaise with consultants or certification bodies as needed

• Maintain compliance records (licenses, permits, audits, etc.)

• Assist in audit preparation and policy documentation

• Handle day-to-day office admin, including filing, reporting, and data entry

Ideal Candidate Profile:

• Highly organised and methodical

• Fluent in English, with clear written and spoken communication

• Proficient in Microsoft Excel, Outlook, and general office software

• Able to work independently and take initiative

• Interest in sustainability, compliance, or maintenance coordination is a plus

• A driving license is desirable