Payroll Clerk (English & Maltese Speaking)

We are currently seeking a Payroll Clerk with the ability to speak fluent English and Maltese.

The Payroll Clerk will be supporting the senior team with the smooth running of the day-to-day payroll and operations team. This includes onboarding and terminating employees, managing leave and absences, maintaining the accuracy and integrity of payroll system data, and assisting crew members and management with payroll queries. The successful candidate will be given the opportunity to shadow senior colleagues to gain experience with the payroll and HR department. It is a data-driven and challenging position.

This role will include these three pillars

Accurately processing payroll transactions, maintaining employee records, and ensuring compliance with payroll regulations.

This role requires attention to detail, strong organisational skills, and a thorough understanding of payroll processes. Ensuring employees are compensated accurately and on time.

Main duties and responsibilities

• Collect and review timesheets and / or other attendance records.

• Calculate and process employee wages, salaries, bonuses, and other compensation.

• Input payroll data into the payroll system accurately and timely.

• Verify the accuracy of payroll transactions and resolve discrepancies.

• Maintain accurate and up-to-date employee records, including personal information, tax withholding, and deductions.

• Ensure compliance with data privacy regulations and confidentiality of employee information.

• Update employee records with changes in status, such as new hires, terminations, promotions, or salary adjustments.

• Prepare and distribute payroll reports to management and other relevant stakeholders.

• Generate reports for accounting, auditing, and regulatory compliance purposes.

• Assist in the preparation of payroll-related tax filings and reports.

• Provide assistance and support to employees regarding payroll-related inquiries, issues, and requests.

Required knowledge, skills and experience

• Previous experience in payroll processing or a similar role is preferred.

• Proficiency in payroll software, preferably in Shireburn Indigo, and Microsoft Excel.

• Strong attention to detail and mathematical and analytical skills.

• Effective communication and interpersonal skills.

• Knowledge of payroll laws, regulations, and best practices.

• Ability to work independently and as part of a team.

• Speaks fluent English and Maltese.