Office Administrator

Main Purpose of the Position

To provide administrative and operational support to ensure the smooth day-to-day functioning of UNEC Servicing, maintaining accurate records, coordinating internal communications, and assisting management and other departments with administrative tasks.

Essential Duties and Responsibilities

• Handle daily administrative tasks, correspondence, emails, and telephone enquiries.

• Maintain and update company records, employee files, documents, and databases.

• Prepare, organise, and file reports, forms, invoices, and other business documentation.

• Coordinate with internal departments, suppliers, customers, and external stakeholders.

• Assist with scheduling meetings, appointments, and other operational activities.

• Support the preparation and processing of quotations, purchase orders, and invoices, where required.

• Monitor office supplies and coordinate orders when necessary.

• Assist with data entry, document tracking, and maintaining accurate administrative records.

• Provide general administrative support to management and operational teams.

• Ensure that company documentation is handled confidentially and maintained in an organised manner.

• Follow company policies, procedures, and administrative guidelines.

• Perform other related duties as assigned by management.

Qualifications and Requirements

• Previous experience in an administrative or office support role is an asset.

• Good organisational, communication, and time-management skills.

• Proficiency in Microsoft Office applications, particularly Word and Excel.

• Good written and verbal communication skills in English.

• Strong attention to detail and accuracy.

• Ability to multitask, prioritise workload, and meet deadlines.

• Ability to work independently and as part of a team.

• A professional attitude, reliability, and a willingness to learn.

Reporting Structure

The Administrator reports to the designated Manager or Management Representative and works closely with the relevant departments to support the company's daily administrative and operational requirements.