Purchasing & Storekeeping Officer

We are currently looking for a Purchasing and Storekeeping Officer to join our team!

Key Responsibilities

• Coordinate purchasing activities for company operations and projects.

• Purchase materials, tools, equipment, and consumables as required.

• Review purchase requests submitted by departments.

• Verify purchase requirements against project specifications.

• Obtain quotations from suitable suppliers.

• Compare supplier prices, quality, availability, and delivery terms.

• Recommend cost-effective purchasing options.

• Negotiate prices and delivery arrangements within authorised limits.

• Prepare and issue purchase orders.

• Obtain approval for purchases according to company procedures.

• Maintain accurate purchasing documentation.

• Communicate purchase requirements clearly to suppliers.

• Monitor supplier order confirmations.

• Follow up on delayed or outstanding deliveries.

• Coordinate urgent purchases for time-sensitive projects.

• Maintain a reliable supplier contact database.

• Evaluate supplier reliability and product quality.

• Report recurring supplier issues to management.

• Check incoming goods against purchase orders.

• Verify quantities and inspect items for visible damage.

• Match delivery notes with received materials.

• Record goods received in the inventory system.

• Report missing, incorrect, or damaged deliveries.

• Coordinate returns, replacements, and supplier credit notes.

• Organise materials and equipment within the store or warehouse.

• Maintain clear storage locations and product labels.

• Ensure materials are stored safely and appropriately.

• Maintain accurate stock balances.

• Record stock receipts, issues, transfers, and returns.

• Conduct routine stock counts.

• Investigate and report stock discrepancies.

• Monitor minimum stock levels and reorder requirements.

• Prevent unnecessary overstocking and material shortages.

• Maintain records of tools and reusable equipment.

• Issue materials to authorised employees and project teams.

• Record equipment issued to projects or employees.

• Monitor the return of reusable equipment after events.

• Identify obsolete, damaged, or unusable stock.

• Arrange stock rotation where appropriate.

• Maintain warehouse cleanliness and organisation.

• Ensure safe access to storage areas and emergency exits.

• Follow safe manual-handling and storage practices.

• Report damaged shelving, equipment, or workplace hazards.

• Coordinate with project managers to confirm material requirements.

• Coordinate with carpenters and technicians regarding workshop supplies.

• Liaise with finance regarding invoices and purchase documentation.

• Check supplier invoices against purchase orders and delivery records.

• Prepare purchasing, stock, and inventory reports.

• Maintain confidentiality of supplier prices and commercial information.

• Perform other purchasing, inventory, and storekeeping duties relevant to the role.