Purchasing Executive

Strand Palace Agencies Ltd is one of Malta's leading FMCG companies, with a strong heritage in the manufacturing, importation, marketing, sales, and distribution of food and consumer brands. The company is the parent company of TML (Tastees Manufacturing Co Ltd.), the manufacturer of Twistees, Malta's most loved and iconic snack brand.

Over the years, Strand Palace Agencies has developed into a diversified organisation serving the retail, wholesale, convenience, and catering sectors throughout Malta and Gozo. Through strong relationships with international and local suppliers, the company represents a wide portfolio of well-known brands while maintaining high standards of quality, service, and customer satisfaction.

With continuous investment in people, brands, and logistics, Strand Palace Agencies remains committed to driving growth, innovation, and excellence across all areas of its business, ensuring that customers receive the best products and service available in the market.

At Strand Palace Agencies, our success is built on strong partnerships, operational excellence, and a passion for bringing quality products to consumers across Malta.

Main Responsibilities

• Plan, monitor, and ensure that supplier delivery schedules are respected.

• Process purchase orders and track orders to ensure timely delivery.

• Manage stock administration and maintain minimum stock levels within the warehouse.

• Communicate effectively with suppliers and transport providers to ensure products are shipped according to the agreed Expected Time of Arrival (ETA).

• Correspond with local and international suppliers regarding orders, invoices, claims, and related queries.

• Attend trade fairs, supplier meetings, and industry events.

• Research and identify potential new suppliers and product opportunities.

• Update company systems with order details and perform inventory maintenance tasks.

• Liaise with warehouse personnel regarding delivery schedules and product quality upon arrival.

• Oversee incoming shipments, including processing and filing all related documentation.

• Prepare product costings in accordance with company procedures.

• Collaborate with internal departments to understand their requirements and provide purchasing support where necessary.

Requirements

• Previous experience in purchasing, procurement, supply chain, or a related field will be considered an asset.

• Excellent written and verbal communication skills in both Maltese and English.

• Good understanding of supply chain and inventory management procedures.

• Ability to work under pressure and meet strict deadlines.

• Capable of working independently in a fast-paced environment.

• Smart, motivated, energetic, and highly organized, with strong multitasking abilities.

• Strong team player with excellent interpersonal skills.

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.