HR Officer

We are currently seeking an HR Officer to join our team.

Main Duties

• Prepare HR documentation, including contracts, addenda, certificates, letters, and meeting invitations and outcomes.

• Coordinate external and internal training administration, including scheduling, attendance records, training documentation, certificates, and training record maintenance.

• Manage HR noticeboards, employee information displays, and internal communication materials.

• Prepare HR reports relating to headcount, employee movements, absenteeism, overtime, contract renewals, and other workforce metrics.

• Assist with employee induction, training administration, employee engagement initiatives, and general HR administration.

• Assist with the onboarding and offboarding of employees, ensuring the required documentation and administrative processes are completed.

• Support employee relations administration, including disciplinary and grievance documentation, meeting scheduling, and confidential case file administration.

• Assist with document control, policy administration, and compliance record-keeping for audits and inspections.

• Support recruitment activities, candidate communication, and the preparation of necessary documentation.

• Assist with Identità portal processes, including applications, terminations, renewals, preparation of forms, submissions, and follow-up.

• Assist with the coordination of staff events, employee engagement activities, and internal HR communications.

• Maintain employee acknowledgement records and ensure required documentation is appropriately filed and retained.

• Assist with payroll administration when necessary.

• Monitor the completion of mandatory training requirements, including Health and Safety, HACCP, GDPR, and other compulsory training programmes, ensuring records are maintained and employees remain compliant.

• Assist the HR function with daily administrative duties and organisational support.

• Provide administrative support to senior management with other administrative tasks as required.

• Handle ad hoc tasks as needed to support the team and department

Requirements

• Previous experience in HR or administration, preferably within hospitality or a fast-paced environment.

• Ability to handle confidential and sensitive information with discretion and professionalism.

• Strong organisational skills with the ability to manage multiple tasks, priorities, and deadlines effectively.

• Good written and verbal communication skills in English and Maltese.

• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Ability to prepare correspondence, maintain records, and compile routine reports accurately.

• Ability to work independently, use initiative, and maintain attention to detail.

• Professional manner and ability to communicate effectively with employees, managers, and external parties.

• Knowledge of Maltese employment-related administration and HR systems would be considered an asset.