Personal Assistant

PG Group is currently looking for a Personal Assistant to the CEO. The ideal candidate will have previous experience.

What is expected of you?

• Manage complex calendars, schedule meetings, and coordinate appointments for executives.

• Prepare meeting agendas, reports, presentations, and supporting documentation.

• Arrange national and international travel logistics, including flights, accommodation, and itineraries.

• Prepare and edit professional correspondence, presentations, reports, and other documents with precision.

• Organise and maintain an efficient document management system, ensuring easy retrieval and confidentiality.

• Facilitate seamless communication by screening calls, managing emails, and acting as a primary point of contact.

• Coordinate and set up video conferences and other virtual meetings, ensuring all technical requirements are met.

• Assist with various administrative tasks and special projects as required by the executive team.

• Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.

What are you expected to bring?

• A minimum of 3–5 years of experience in an administrative, executive support, office management, or similar professional role.

• Possess strong knowledge of the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Demonstrate familiarity with document management systems and best practices.

• Be proficient in using various video conferencing tools for virtual meetings.

• Exhibit exceptional organisation, time management, multitasking, and prioritisation abilities.

• Show excellent verbal and written communication skills in English.

• Have the ability to draft professional correspondence and documents with accuracy and attention to detail.

• Maintain a high level of discretion and uphold professional ethics when handling sensitive information.

• Hold a relevant qualification in administration or a related field.

• Must be Maltese and English proficient.

How to apply

Interested applicants are kindly requested to send a CV with a recent photo and cover letter.