Accounts Clerk

We are currently looking for an Accounts Clerk to join our team!

Key Responsibilities

The duties of the accounts clerk include but are not limited to:

• Accounts Payable (AP) and Receivable (AR)

  • Process incoming supplier invoices and credit notes, perform sampling three-way matching against purchase orders and contracts, and enter data into Xero accounting software.

  • Issue and send accurate sales invoices to customers based on sales orders or billable work or ticket sales.

  • Reconcile event ticket sales to relative income and ensure accurate sales invoices / fiscal receipts are issued.

• Bank Reconciliation

  • Log daily bank transaction feeds and match incoming deposits and outgoing payments to corresponding invoices.

  • Identify transaction discrepancies, unallocated funds, or unexpected bank entries for review by senior finance personnel.

• Payment Processing and Collections Support

  • Prepare bills’ payment run batches for management review and authorisation.

  • Upload batch files to the bank portal and follow through to ensure all payments went through successfully.

  • Conduct routine Accounts Receivable review for possible bad debts and follow up on overdue balances with the relevant colleague who raised the sales order to follow up, chase and send polite payment reminders and account statements to the relevant client.

  • Conduct a routine overview of Accounts Payable for possible stagnant amounts or overdue balances or mismatches with supplier statements in order to alert the colleague who handles supplier reconciliations to ensure we have accurate accounts payable records.

  • Inform the colleague responsible for reconciling supplier accounts to ensure that the accounts payable records are accurate.

• Expense Management and Compliance

  • Collect, review, and accurately log employee expense receipts, petty cash vouchers, and reimbursement claims before they are further processed into accounting records.

  • Apply correct tax code tagging ( VAT code) to all purchase entries and sales invoices.

• Financial Record Keeping and Documentation

  • Maintain clean, systematic digital and physical filing archives for all financial documents to ensure audit readiness.

  • Assist the administration director and financial controller with month-end routines and ad hoc administrative duties as needed.

Qualifications and Requirements Education

• Minimum A' level standard of education with a pass in Accounts. A diploma or degree or relevant certificate in Accounting, Finance, or Business Administration will be an added asset.

• Experience: 1–2 years of hands-on experience in a general clerk, junior bookkeeping, or administrative finance role (or equivalent combination of education and experience in an accounts department).

• Technical Skills: Proficiency with Xero accounting software and basic to intermediate Microsoft Excel skills.

• Attention to detail: Exceptional data entry accuracy and organizational skills.

• Communication: Clear written and verbal communication skills for supplier and customer interactions.