Supply Chain Coordinator

The Supply Chain Coordinator manages day-to-day supplier orders and international logistics for MINT Health, while supporting inventory planning and timely deliveries. The role requires practical shipping and customs knowledge, sound judgement, clear communication and the ability to resolve routine issues independently.

Key Responsibilities:

• Supplier Orders and Inventory Planning

  • Manage the purchase order cycle for assigned suppliers, from order placement and follow-up through to delivery; act as the main contact for routine queries.

  • Work with Commercial and the Supply Chain Team Lead to review stock cover, lead times, forecasts, and potential shortages or excess stock.

  • Keep ERP records accurate, including purchase receipts, batches, expiry dates, product/vendor details and AP bills for product and freight invoices.

  • Coordinate with the warehouse on incoming stock, discrepancies, stock counts and quality-related receipt issues.

• International Shipping, Customs and Deliveries

  • Independently arrange and monitor air, road and courier shipments, compare freight costs and service options, and resolve routine delivery issues.

  • Coordinate temperature-controlled shipments, ensuring appropriate transport conditions, temperature monitoring and timely escalation of temperature excursions.

  • Review invoices, packing lists, HS codes, origin and duty/VAT information; coordinate Malta customs clearance with agents and resolve documentation queries.

  • Coordinate deliveries to CPSU and other Government entities, including delivery requirements and communication with warehouses.

  • Prepare and submit Malta Intrastat declarations within deadlines and issue monthly marine insurance reports.

• Ownership and Improvement

  • Prioritise urgent work, keep stakeholders updated, follow actions through to completion and escalate significant risks or decisions outside agreed limits.

  • Identify practical ways to reduce recurring errors, delays and manual work in supply chain processes.

Requirements:

• Strong hands-on experience in international shipping/logistics, including independent freight coordination and customs-clearance processes.

• Practical knowledge of Malta customs procedures, shipping documents, HS codes, origin, duty/VAT and Incoterms.

• Experience coordinating temperature-controlled shipments, with knowledge of temperature monitoring and data logger requirements.

• Excellent written and spoken English is mandatory, with the ability to communicate clearly and confidently with suppliers, carriers and other stakeholders.

• Good written and spoken Maltese would be considered an asset.

• Strong Excel skills, including formulas, lookups, PivotTables and reporting, together with practical experience using ERP systems.

• Working knowledge of stock planning, lead times and demand forecasts; able to spot potential supply risks.

• Proactive and dependable, with sound prioritisation, problem-solving, ownership and independent judgement.

• Previous experience in pharmaceutical logistics would be considered a strong asset.

• Familiarity with AI tools or process automation would be considered an asset.

• Applicants must currently reside in Malta.

Benefits:

• An attractive remuneration package including a competitive salary and a benefits package.

• A vibrant and inclusive company culture that values innovation, creativity, care and teamwork.

• Personal and professional growth and development, with a focus on learning and skill enhancement.

Interested applicants are to send their CV and covering letter detailing their relevant experience and qualifications.

Shortlisted candidates may be required to complete a practical assessment as part of the selection process.