Pharmaceutical Procurement Officer

The role establishes and maintains helpful partnerships with suppliers and other organizations and develops and implements initiatives within the pharmaceuticals and medical equipment at Medilink Operations.

Main Responsibilities:

• Manage the end-to-end supply chain process for pharmaceutical and medical equipment requirements.

• Serve as subject matter specialist for drug procurement and equipment and service providers related to pharmaceutical regulations.

• The pharmaceutical officer is responsible for the execution of the following processes, such as supplier prequalification, demand planning and quantification, quality assurance and control, cold chain storage, distribution, and pharmacovigilance for International and Regional Suppliers.

• Negotiate supply agreements, renewals and cost-saving management.

• Lead strategic supplier relationship management, which will include periodic business reviews with key suppliers to identify process improvements and cost reduction opportunities.

• Lead supplier selection and pre-qualification process for International and regional suppliers.

• Ensure that Essential Drug Lists and lists of waived additional items are communicated to International and Regional suppliers.

• Process and manage other assigned requests related to supplies, equipment and services as may be needed from time to time.

• Liaising with the Accounts department re purchase invoices, payments and purchase orders. Entering supplier invoices into the stock system.

• Maintain excellent business relationships with suppliers and clients.

• Following company policies and procedures, identifying new procedures that need to be set, or changes required to existing procedures and following up until proper execution.

• Troubleshooting – identifying problems, suggesting solutions and following up to resolution.

• Perform other duties as may be required from time to time for the proper operation of the business within the limits of the person’s capabilities.

• Adhere to all company HSSE policies and initiatives and proactively promote an HSSE environment.

Requirements:

• Skills and Competencies

  • Strong written and verbal communication skills.

  • Up-to-date knowledge of pharmaceutical products

  • Good organisational skills

  • Ability to prioritise the workload

  • Proactive and effective problem-solving skills

  • Excellent knowledge in Microsoft Office; Word, and mostly Excel

  • Ability to work in a team and individually under one's own initiative

  • Time management skills

  • Attention to detail and focus-oriented

  • Accountability and ownership competency

  • Good geographical knowledge and knowledge of current affairs

• Experience

  • Ideally, 2-3 years of experience in dealing with medication and other medical supplies

  • Knowledge of medical equipment and supplies

  • Pharmaceutical experience,

  • Ideally experienced in procurement and stock control

  • Experience in dealing with local and international suppliers

• Qualifications

  • Must have a degree or diploma in pharmacology or a related field

Language:

Written and spoken Proficiency in the following languages:

• Required:

  • English

• Ideal:

  • Maltese

  • French

  • Spanish

  • Portugues

  • Arabic