Finance & Office Administrator

KPMG Talent (P5+) Limited is assisting a client with the recruitment of an Administrator. Our client is an international trading company establishing its operations in Malta to support trading activities across international markets, acting as an intermediary in the supply of automotive and industrial products. The organisation is seeking to recruit an Administrator to join its Malta-based team.

Role Purpose

The Administrator will provide administrative and transactional support across invoicing, financial administration, stakeholder coordination, and day-to-day business operations, helping to ensure activities are managed accurately and efficiently. The role requires accuracy, independence, and the ability to identify and escalate issues when necessary.

Responsibilities of the Coordinator

• Managing the invoicing process, including reviewing, issuing and maintaining supplier and customer invoices.

• Monitoring payments and receipts, following up on discrepancies or delays, and maintaining accurate transaction records.

• Preparing monthly cash-flow reports and highlighting upcoming payment obligations or issues requiring management attention.

• Liaising with banks, tax authorities, external advisers, suppliers, customers and other business partners on routine matters.

• Liaise with suppliers, customers and business partners to support the smooth execution of business transactions and resolve administrative queries.

• Coordinating day-to-day office administration, including payments, correspondence, record-keeping and document management.

Education and Work Experience

• Previous experience in administration, finance support, accounts, or a similar role, preferably involving invoicing and financial record-keeping.

• Previous experience using accounting software and Microsoft Office applications, particularly Excel, Word, and Outlook.

• A relevant qualification in Business Administration, Accounting, Finance, or a related field will be considered an asset.

Knowledge, Skills and Abilities

• Strong organisational skills, attention to detail, and the ability to manage multiple priorities.

• Sound numerical skills and the ability to work accurately with financial and transactional information.

• Ability to work independently, use sound judgement, and escalate issues appropriately.

• Strong communication and interpersonal skills, with the ability to liaise professionally with different stakeholders.

• A dependable approach to work, with a strong sense of integrity, confidentiality, and accountability.

• Fluency in written and spoken English; knowledge of Arabic, Ukrainian, or Russian will be considered an advantage.