Rostering & Payroll Administrator

We are seeking a motivated, organised and detail-oriented individual to join our Payroll team as a Rostering and Payroll Administrator.

The successful candidate will be responsible for supporting the accurate and timely input of payroll-related information while maintaining and updating employee rosters to reflect daily operational requirements.

The role involves working with operational departments to ensure that changes to working schedules, shift allocations, absences and overtime are accurately recorded in the company's rostering and payroll systems.

The ideal candidate will have a basic understanding of payroll processes, good knowledge of shift scheduling and operational rostering, and the ability to work accurately in a fast-paced environment.

Key Responsibilities

• Rostering and Scheduling Administration

  • Maintain and update employee rosters in the company's scheduling system to reflect changes arising from daily operational requirements.

  • Process approved roster amendments, including shift changes, shift swaps, sickness absences, overtime assignments and other adjustments to scheduled working hours.

  • Work with operational supervisors and managers to ensure roster information is accurate, complete and updated in a timely manner.

  • Ensure that changes to employee schedules are correctly reflected in the relevant systems and supporting records.

  • Identify and highlight discrepancies between planned rosters, actual attendance and reported working hours.

  • Assist in maintaining accurate records of shift allocations and amendments for payroll verification purposes.

• Payroll Data Entry and Administration

  • Accurately input payroll-related information from timesheets, attendance records, physical documents and other approved sources into the relevant systems.

  • Record and update information relating to hours worked, overtime, absences, leave and other payroll-related adjustments.

  • Review data during entry to identify missing information, inconsistencies or potential errors, referring discrepancies to the appropriate personnel.

  • Liaise with colleagues in the payroll and operational departments and relevant third parties to obtain and verify documentation within established deadlines.

  • Assist the Payroll team with routine data verification, reconciliation and administrative tasks.

  • Maintain organised and accurate physical and electronic records, ensuring proper filing and accessibility of supporting documentation.

  • Handle employee and payroll-related information with appropriate confidentiality and discretion.

Requirements

• Minimum O' level standard of education or equivalent.

• Basic understanding of payroll concepts, including working hours, overtime, leave and attendance records.

• Good knowledge of employee rostering, shift patterns and scheduling practices within an operational environment.

• Good computer literacy, particularly in Microsoft Office applications, including Excel.

• Good written and verbal communication skills in both Maltese and English.

• Strong attention to detail, accuracy and organisational skills.

• Ability to prioritise tasks, work efficiently and meet strict deadlines.

• Good interpersonal skills and the ability to work effectively within a team.

• Ability to communicate confidently with colleagues and operational supervisors.

• A responsible approach to handling confidential employee information.