Office Administrator

We're on the hunt for an organized, energetic, proactive, and people-friendly Office Administrator to help keep our workplace running smoothly and support the day-to-day operations of our office. The successful candidate will play a key role in providing administrative support to staff, management, clients, and visitors alike.

Tasks, Duties and Responsibilities

• Manning of the reception area, handling incoming calls, dealing with queries, taking messages, welcoming guests and other reception duties that may be required.

• Being responsible for the company security checks from the desk, namely managing the visitors’ book and any other checks that may be required.

• Calculate employee work hours, including overtime hours and any other required adjustments in preparation for payroll processing.

• Handling payroll-related tasks, checking that employee punching information is complete for Gutenberg employees and related companies, contacting various Supervisor / Heads of departments to clarify any missing information or absentees, and updating the system accordingly.

• Administering the stock of consumables at the office, physically assessing what stock needs to be replenished, negotiating with relevant suppliers and ordering the mentioned stock.

• Handle the coordination of office-related maintenance and/or repairs as needed.

• Preparing, registering and bagging of outgoing mail, including client documents, cheque payments, packages for courier pickup, or any other important documentation.

• Working together with the HR Manager in planning and organising company events.

• Assisting the Accounts department in posting of job costings and other data into the Management Information System, maintaining the supplier database in preparation for payments and assisting with other accounting administrative duties.

• Working together with the HR Manager in any other HR administration duties as may be required.

• Performing any other duties that may be assigned from time to time and supporting all departments with administrative tasks as required.

Requirements

• Previous experience in an administrative, office support, or similar role.

• Excellent organisational and time-management skills.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Ability to multitask and prioritize workload effectively.

• High level of accuracy and attention to detail.

• Professional, reliable, and people-friendly approach.

What We Offer

• Health insurance.

• Competitive salary package.

• Supportive and collaborative working environment.

• Opportunity to work within a dynamic and growing organisation.

How to Apply

Interested candidates are encouraged to apply.