Company Secretarial Services Officer

Build strong client relationships. Broaden your expertise. Grow with our team.

Looking for your next opportunity in corporate services? Join a growing department where you’ll work with a diverse client portfolio, develop your technical knowledge and make a valued contribution.

We act as a trusted partner to our clients and are looking for someone who brings initiative, attention to detail and a genuine commitment to excellent service.

The opportunity

You will support the company secretarial and corporate administration needs of your assigned clients, coordinating documentation, statutory filings and deadlines.

What you’ll do

• Act as a main point of contact for your assigned client portfolio, building strong relationships and responding promptly and professionally to queries.

• Handle day-to-day corporate administration, including company registrations, share transfers, director appointments and changes to company structures.

• Draft corporate documents and coordinate their execution and filing.

• Maintain accurate company registers, client records and internal databases.

• Coordinate statutory filings, including annual returns and beneficial ownership confirmations, ensuring deadlines are met.

• Support the collection of KYC and due diligence documentation, working closely with the relevant teams.

• Liaise with the Malta Business Registry (MBR), Malta Financial Services Authority (MFSA), banks and other relevant authorities and institutions.

What you’ll bring

• Experience in corporate administration or a related corporate role in Malta.

• A good understanding of statutory filing requirements and MBR processes.

• Strong organisational skills and the ability to manage multiple tasks and deadlines.

• Excellent written and spoken English.

• Strong Microsoft Office skills and an accurate, thorough approach to documentation and record keeping.

• A proactive, solutions-oriented approach and the ability to stay calm and organised in a busy environment.

• A client-focused attitude and the ability to work independently and collaboratively.

• A relevant qualification will be considered an asset.

Why join us?

• Develop your expertise - benefit from opportunities to attend seminars, conferences, networking and training events.

• Gain varied experience - work with a broad portfolio of clients across different industries.

• Feel supported - join a collaborative team that values knowledge sharing and helping colleagues succeed.

• Make your contribution count - play an active part in a growing department where your work and initiative are valued.

Ready to grow with us?

We look forward to hearing from you.