Corporate Administrator

The Senior Corporate Administrator will be an integral member of a dynamic team, managing a varied portfolio of clients. This role combines hands-on responsibility with strategic engagement, offering the opportunity to develop expertise across corporate, legal, and regulatory matters. The ideal candidate will thrive in a role requiring precision, sound judgement, and a commitment to providing exceptional client service.

The selected candidate will be responsible for:

• Managing the day-to-day corporate administration of a portfolio of client companies and structures.            

• Overseeing the full corporate lifecycle, including incorporations, ongoing maintenance, restructuring, and dissolutions.

• Ensuring compliance with the Companies Act, AML / KYC regulations, and other applicable legal and regulatory requirements.

• Preparing, reviewing, and submitting statutory filings and corporate documentation within prescribed deadlines.

• Maintaining accurate and up-to-date statutory records, registers, and corporate filing systems.

• Co-ordinating and monitoring client due diligence processes, ensuring completeness and regulatory compliance.

• Acting as a primary point of contact for clients, handling requests in a timely and professional manner.

• Liaising with external service providers (such as banks, auditors and law firms) and government agencies

• Attending client meetings, taking accurate minutes, and coordinating with lawyers, accountants, auditors, and other professional service providers on behalf of clients.

• Applying company law, statutory requirements, and regulatory frameworks in a practical, client-focused, commercially aware manner.

• Guiding and supervising junior team members, supporting their development and ensuring quality standards are maintained.

• Contributing to the continuous improvement of internal processes and service delivery standards.

 Qualifications, skills and attributes:

• Education                      

  • A relevant degree or professional qualification in corporate administration, law, finance, or a related field.

• Experience                       

  • Minimum of 3 years’ experience in a corporate services environment, with a strong understanding of company law and company secretarial functions.

• Technical Knowledge

  • Solid grasp of corporate governance, statutory obligations, and AML / KYC requirements.

• Language Skills     

  • Excellent command of English is required.

  • Proficiency in Maltese is advantageous.

  • A third European language is desirable.

• Communication            

  • Excellent written and verbal communication skills, with the ability to interact confidently with clients and professional counterparts.

• Organisation         

  • High attention to detail, with the ability to manage multiple deadlines and priorities effectively.

• Professionalism             

  • Client-focused mindset with strong ethical standards and sound judgement.