Accounts Payable Officer

Overview

At Corinthia Hotels Group, the Accounts Payable Officer role is responsible for ensuring all hotel expenses are accurately recorded, authorised, and paid on time. This position plays a key role in maintaining financial integrity by processing invoices, reconciling supplier accounts, and ensuring compliance with internal controls. Efficient and detail-oriented, the role contributes to the smooth financial operation of the hotel while fostering strong relationships with suppliers.

Key Responsibilities:

• Invoice and Payment Processing

  • Verify, process, and post invoices, ensuring alignment with approved purchase orders and delivery notes.

  • Ensure all expenses are accurately recorded and authorised by relevant department heads.

  • Process supplier payments in line with agreed terms, ensuring accuracy and timely execution.

• Account Reconciliation and Compliance

  • Reconcile supplier accounts, ensuring outstanding balances are accurate.

  • Maintain up-to-date purchase ledgers and match transactions across financial systems.

  • Assist in month-end closing procedures, including reconciliations and accruals.

• Supplier and Internal Relations

  • Develop and maintain relationships with suppliers, resolving queries efficiently.

  • Liaise with internal departments to ensure smooth processing of payments.

  • Ensure compliance with financial policies and procedures, supporting audits as required.

• Operational Support and Efficiency

  • Identify opportunities to improve accounts payable processes.

  • Support the hotel operation by ensuring financial transactions run smoothly.

  • Maintain organised records to meet statutory reporting and audit requirements.

• Confidentiality and Compliance

  • Maintain strict confidentiality regarding company, guest, and employee information.

  • Ensure compliance with all relevant financial, health and safety, and data protection regulations. 

Talent Profile:

• Skills and Experience

  • Minimum 1 year in a similar role, preferably in the hospitality industry.

  • Strong knowledge of accounts payable processes, controls, and procedures.

  • Experience with accounting software (SUN Accounts, Micros-Fidelio Materials Control preferred).

  • Advanced proficiency in Microsoft Excel and financial reporting tools.

  • Strong analytical skills, accuracy, and attention to detail.

  • Ability to work independently and as part of a team in a fast-paced environment.

• Education and Requirements

  • A-Levels or equivalent; accounting qualifications are an advantage.

  • Flexibility in working hours when required.

  • Eligibility to work in Malta.

Health and Safety:

• Comply with workplace safety regulations as outlined in the Health and Safety Act, including awareness of any specific hazards within the Finance department.

• Maintain a safe and organised work environment, ensuring proper handling and storage of financial documents.

• Report any workplace hazards, defects, or equipment issues according to company procedures.

• Ensure that any accidents or safety concerns within the department are reported promptly and correctly.

• Attend mandatory Fire, Health and Safety training and adhere to all relevant policies.

• Lead and support initiatives promoting sustainability and Health and Safety, ensuring compliance with environmental regulations and workplace safety standards while fostering a culture of responsible practices across the organisation.

Desired Behaviours and Attributes:

• Professional: Upholds confidentiality in handling financial data, supplier information, and internal records. 

• Organised: Manages multiple invoices, payments, and reconciliations while meeting strict deadlines. 

• Detail-oriented: Ensures accuracy in invoice processing, supplier account reconciliation, and financial reporting. 

• Collaborative: Works closely with suppliers, department heads, and finance teams to ensure smooth transactions. 

• Proactive: Identifies discrepancies, resolves payment issues, and improves accounts payable processes. 

• Adaptable: Navigates evolving financial systems, policies, and workload demands in a fast-paced environment.