Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for ensuring both the Income Audit and Cost Control functions for the hotel, by supervising the Junior Cost Controller.

Duties and responsibilities

• Ensures all hotels’ expenses are accurately recorded as well as authorised by the relevant head of department.

• Ensures prompt and accurate payment of Travel agent commission.

• Ensures timely and accurate payment to suppliers on a monthly basis or as required.

• Supervises the Accounts Assistants in Accounts Payables.

• Processes of invoices, expenses claims, and payment requests on the purchase ledger, including matching to goods received and purchased orders and delivery notes.

• Reviews and reconciles supplier accounts to keep only suitable balances outstanding.

• Ensures invoices have the correct authorisation, liaising with those ordering goods and services.

• Maintains supplier account as well as updates the supplier’s bank details.

• Processing payments runs on a regular basis, ensuring correct authorisation, and referring to agreed payment terms or alternate internal instructions.

• Controls over authorising changes to the purchase ledger master data.

• Develops and maintains relationships with suppliers and assists in supplier query resolution.

• Reconcile the purchase ledger to the supplier statements.

• Prepares accruals for unauthorised invoices and unmatched purchase orders and delivery notes, month-end close procedures including reconciling the purchase ledger to the general ledger, and delegates and actively supervises the delegation of the work covering the above-listed job objectives and responsibilities to the Accounts Payable Accounts Assistant.

• Reviews and evaluates all training activities with the department.

• Develops service enhancements and monitors changes in a financial environment.

• Delivers to tight deadlines.

• Keeps abreast of the newest trends and innovations in the hospitality industry.

• Generally being alert for opportunities to improve the profitability of the department i.e. through controlling wastage and being responsible for the economy of all utilities and resources.

• Takes a proactive approach to Accounting activity, anticipating potential opportunities.

• Maintains effective communication within the department and ensures that the Accountant is kept well informed of any problems / queries that have arisen.

• Reports any problems / complaints to the Accountant.

• Attends any department training sessions and / or meetings required.

• Liaises with other departments to ensure good communication and offer support.

• Is fully conversant with the Corinthia Employee Handbook.

• Supports the hotel operation in times of demand.

• Drives the Corinthia values and philosophy.

Confidentiality

While working for the Company, there will be access to a wide variety of confidential information concerning the Company, guests and employees. 

It is vital that all such information remains confidential and must not be disclosed to anyone outside the Company, guests and employees, unless otherwise stated.  Please refer to the Employee Handbook for full policy details.

Health and safety

• To be aware of and comply with safe working practices as stipulated by the Health and Safety Act and as applicable to your place of work. This will include the incumbent’s awareness of any specific hazards in the workplace.

• The wearing of appropriate protective clothing provided by or recommended by the Company will be obligatory.

• To report any defects in the building, plant or equipment according to hotel procedure.

• To ensure that any accidents to staff, guests or visitors are reported immediately in accordance with correct procedures.

• To attend statutory Fire, Health and Safety training and to be fully conversant with and abide by all rules concerning:

  • Fire, Health and Safety.

  • Regulations, such as COHSS in the European Union, are related to the control of substances hazardous to health.

  • Risk assessments for your department.

  • Hotel Fire and Bomb procedures.

Other information

As the hotel’s level of business varies considerably, there is a need for flexibility in attitude, approach and working hours.

The above description is not to be regarded as exhaustive. Other tasks and responsibilities of a broadly comparable nature may be added on a temporary or permanent basis, as appropriate.

Talent profile

• Experience:

  • Minimum 2 years in a similar capacity.

  • Familiar with hotel accounting as well as hotel operations.

  • Demonstrate management of a high-volume AP activity, with knowledge of associated controls and procedures.

• Skills and Knowledge:

  • Excellent spreadsheet and word processing skills (Microsoft Office).

  • Communicate clearly and concisely.

  • Analytical and driven to initiate new ideas or plans.

  • Strong and confident personality, coupled with the ability to work as part of a team.

  • An organised and methodical approach.

  • A high level of accuracy and attention to detail.

  • Very good to excellent ability to interpret and report financial information.

  • Good time management for meeting strict deadlines.

  • Knowledge of and experience with accounting, purchasing (preferably SUN Accounts and Micros-Fidelio Materials Control).

Education or qualification:

• Completion of an undergraduate degree or equivalent.

• Certification or qualification in Accounting or Accounts Payables an advantage.

Requirements:

• Flexibility regarding work hours is essential.

• Proof of eligibility to work in the UK.