Project Manager

CE Installations Ltd. provides both the installation and maintenance of Mechanical and Electrical services for a wide variety of customers across a diverse range of projects.

CE Installations has over 250 multi-cultural employees, and due to recent growth, the company is seeking to recruit a Project Manager to join our dynamic team.

Role description

Whilst reporting directly to the Operations Manager, the Project Manager will be responsible for planning, coordinating and monitoring the progress of works, both in the office and on site, from start to finish. The Project Manager must ensure that all projects are completed within the stipulated timeframe, within budget, and to the specified quality standards. The chosen candidate is expected to plan all the needed resources, both manpower and materials, and to act as the main liaison between the client, contractors, subcontractors and internal departments, ensuring that the client’s expectations are met with minimal support from the Operations Manager.

General duties include but are not limited to:

• Planning and Programme Management

  • Plan and monitor the progress of all allocated projects from start to finish, ensuring that they are completed on time, within budget, and to the required quality standards.

  • Plan all needed resources, both manpower and materials, in line with the requirements of each project.

  • Prepare and update project schedules and Programmes of Work, and initiate meetings with all relevant departments and third parties to discuss project plans and timelines.

  • Monitor and report daily labour resource usage and project progress.

  • Ensure that all necessary licences and permits required to carry out site projects are obtained.

• Client and Stakeholder Communication

  • Act as the main liaison between clients, contractors, subcontractors, and internal teams.

  • Set up and attend meetings with clients to review project plans and ensure that their requests are met, while addressing any concerns that arise.

  • Take and issue Minutes of meetings, documenting any variations.

  • Maintain constant communication with clients and provide regular updates on project progress.

  • Send regular project status updates to the Operations Manager and CEO.

• Departmental Collaboration

  • Collaborate closely with the Technical department to seek advice on project scheduling, task completion updates, and overall project quality control.

  • Collaborate with the Design, Drafting and Take-offs department to update the plans to reflect any changes from the original plans.

  • Work with the Quantity Surveying department to resolve bill disputes and meet project requirements.

  • Communicate with the Stores and Deliveries department to ensure that the required project materials are in stock and delivered as per the programme of works.

• Site Operations and Delivery

  • Oversee daily site operations, including setting up secure storage and a functional site office.

  • Coordinate logistics and ensure that all required facilities, such as mobile toilets and certified scaffolding, are in place.

  • Monitor subcontractor performance and ensure that construction quality aligns with project specifications.

  • Handle material testing, review specifications, and ensure that proper documentation is maintained.

  • Manage and track snag list items, ensuring timely resolution and updates to the client.

  • Lead the site handover process, ensuring that all documentation is submitted and outstanding issues are resolved.

• Health, Safety and Compliance

  • Conduct regular risk assessments and ensure that safety standards, regulations and full regulatory compliance are followed on all project sites.

• Commercial and Contractual Management

  • Develop plans for all project variation requests and resolve them efficiently within the timeline.

  • Prepare and issue Notices of Delay and Extension of Time requests as needed.

  • Ensure timely completion and submission of site certifications and claims.

  • Follow up on client payments and manage financial matters related to project progress.

• Team Leadership and Development

  • Lead, motivate and delegate tasks to the Project Coordinators and Site Coordinators, ensuring that the required project documentation and status reports are prepared promptly.

  • Review project documents and reports for accuracy.

  • Attend relevant training and workshops to improve knowledge continually.

• Qualifications Required:

  • A Bachelor’s degree in a relevant field, such as Business Administration, Engineering, or Project Management, and/or

  • Proven previous experience in project management or coordination in a relevant industry such as mechanical or electrical building services (including HVAC) or the construction industry.

Position requirements:

• A good understanding of project management principles, including scheduling, budgeting, risk management, and quality control.

• Good knowledge and understanding of the Mechanical, Electrical and HVAC industry.

• Strong leadership skills and the ability to lead and motivate a team, delegate tasks, and ensure that project objectives are met.

• The ability to identify and resolve issues, troubleshoot problems, and make sound decisions under pressure, working calmly and effectively.

• Highly organised and adaptable, with a strong attention to detail and the ability to review project documents and reports for accuracy.

• Self-motivated and proactive, able to take control, manage deadlines successfully, and make decisions with minimal support from superiors.

• Excellent verbal and written communication skills in English and preferably Maltese too, and a good listener.

• Knowledge of MS Office (Outlook, Word, Excel and PowerPoint) and familiarity with project management software, such as Microsoft Project, and other relevant tools used in the industry.

• Driving licence Category B.

• European passport or working permission to work in Malta.

• Clean police conduct certificate (must be presented).