Accounts & Systems Executive

Job summary

The position holder reports directly to the Chief Financial Officer and plays a vital role in ensuring the smooth operation of both finance-related tasks under his or her responsibility as well as bridging the gap between traditional accounting and the digitalisation of accounting work. The role involves a variety of tasks aimed at supporting the Accounts department in both its financial management tasks as well as in the automation of workflows, use of financial software and ensuring data integrity across the Accounts department.

Detailed description of main tasks:

• Maintain accurate and up-to-date records of all bank transactions.

• Reconcile bank statements with internal records regularly.

• Manage and record stock transfers between different locations.

• Ensure accurate documentation and tracking of inventory movements.

• Process and record goods received vouchers and credit notes.

• Ensure all entries are accurately posted in the accounting system.

• Maintain and update sales journals with daily sales data.

• Reconcile sales records with actual cash and card transactions.

• Accurately post entries in the cash book.

• Reconcile the cash book with actual cash balances.

• Compile and report monthly sales figures for different shop locations.

• Analyse sales performance and provide insights to management.

• Assist in the preparation and monitoring of budgets.

• Perform budget comparisons and highlight variances.

• Maintain stock transfers in sheets and ensure accuracy.

• Record and manage free-of-charge items (damaged goods).

• Ensure proper disposal and documentation of damaged stock.

• Prepare and manage paperwork related to due diligence processes.

• Ensure accurate and timely completion of all required documentation.

• Manage the procurement of items for various company needs.

• Ensure timely and cost-effective purchases.

• Assist in the transition from legacy accounting systems to digital systems.

• Supporting and connecting peripheral business systems directly to the accounting system to ensure seamless data flow.

• Setting up, configuring and managing workflow automations.

• Implementing and maintaining digital filing systems.

• Build dashboards using Business Intelligence tools and customising other report automations.

• Run and analyse reports to audit data, transactions and identify processing errors.

• Perform any other related duties which may be required from time to time.

Qualifications:

• Required

  • A qualification at MQF Level 4 in accounts.

• Desirable

  • A qualification at MQF Level 5 in accounts.

  • A qualification at MQF Level 4 in information systems or related area.

Experience:

• Required

  • At least 2 years' experience in a similar role.

Skills:

• Required

  • Strong organisational skills.

  • Ability to manage multiple demands.

  • Excellent attention to detail.

  • High level of accuracy in one’s work.

  • Strong oral and written communication skills.

  • Strong interpersonal skills.

  • Ability to work both independently and as part of a team.

  • Flexibility in handling conflicting priorities.

  • Able to adapt to changing circumstances quickly.

  • Strong IT and IS skills.

  • Proficiency in using accounting software.

  • Strong data manipulation skills.

  • Advanced knowledge of Excel.

  • Good problem-solving and analytical skills.

• Desirable

  • Knowledge of cloud systems, automations and integrations.

  • Knowledge of process mapping.