Office Administrator

The selected candidate will be responsible for providing day-to-day administrative support to ensure the smooth running of the department. The role involves office administration, communication with clients and suppliers, maintaining records, assisting with payments, and supporting credit control activities.

Key Responsibilities

• Carrying out general office administration, including filing, data entry, document preparation, and maintaining organised records.

• Responding to emails and handling correspondence with condominium owners, clients, suppliers, and other relevant parties.

• Assisting with the delegation and coordination of tasks and communicating with clients to ensure matters are followed up accordingly.

• Processing supplier invoices and assisting with the preparation and payment of supplier accounts.

• Assisting with credit control, including monitoring outstanding payments, following up on overdue contributions, and communicating with clients regarding pending balances.

• Providing general administrative support to the team and assisting with the smooth day-to-day operation of the department.

Requirements

• Previous experience in an administrative or office-based role will be considered an asset.

• High command of written and spoken English.

• Good organisational skills, attention to detail, and the ability to manage multiple tasks.

• Good communication and interpersonal skills.

• Computer skills, including Microsoft Word, Excel, email, and general data entry.

• A responsible, professional, and proactive attitude.

• Ability to work independently as well as part of a team.

• Knowledge of accounting, invoicing, or credit control will be considered an advantage.