Office & Culture Coordinator

About the role

Armstrong Operations Ltd is looking for someone to be the heart of our Malta office. You'll keep the office running, help build a positive team culture, and give our management team hands-on admin support so they can focus on running the business.

Key responsibilities

• Office management (approx. 40%)

  • Run the Malta office day-to-day, including facilities, cleaning, maintenance and local suppliers.

  • Order and manage office supplies, kitchen stock, equipment and furniture.

  • Act as first point of contact for visitors, deliveries, post and general enquiries.

  • Coordinate with the landlord, IT support, security and other service providers.

  • Keep office budgets, invoices and supplier contracts in order, and pass them to the Finance team.

  • Keep health and safety, access control and office policies up to date.

  • Help with onboarding and offboarding: desks, equipment, access cards and welcome packs.

• Mood manager / workplace culture (approx. 30%)

  • Plan and run team events, such as breakfasts, after-works, team days, holiday celebrations and milestones.

  • Mark birthdays, work anniversaries and personal occasions across the team.

  • Keep the office welcoming, with a good atmosphere, a stocked kitchen and a tidy shared space.

  • Collect regular feedback from staff and suggest ways to improve wellbeing and engagement.

  • Support internal communications, such as newsletters, announcements and the office noticeboard.

  • Help new starters feel welcome and settle into life at the office.

  • Be an approachable, positive presence everyone can turn to.

• Junior PA to the management team (approx. 30%)

  • Manage calendars, book meetings and coordinate schedules across the management team.

  • Book travel, hotels and transfers for trips to and from Malta, and prepare itineraries.

  • Prepare meeting materials, take minutes and follow up on action points.

  • Organise board meetings, management meetings and visits from colleagues and partners, including rooms, catering and logistics.

  • Help with general business admin, filing documents and KYC / DD across the companies. 

  • Process expense claims and keep records and filing organised.

  • Handle confidential information with complete discretion.

Who you are

• You have 1–3 years' experience in office administration, reception, hospitality, events or PA work.

• You speak and write English fluently. Other languages are an advantage.

• You're highly organised and can juggle many tasks and changing priorities.

• You're warm, energetic and sociable, and you like making people feel looked after.

• You're confident with Microsoft 365 / Google Workspace and calendar tools.

• You're proactive, spot what needs doing, and do it without being asked.

• You're discreet, reliable and trustworthy with confidential matters.

• You're flexible and hands-on, and no task is too small.

• You're eligible to live and work in Malta.

What we offer

• A varied role at the centre of our Malta office, working closely with senior leadership.

• The chance to shape the office culture from day one.

• Room to grow into an Office Manager, Executive Assistant or HR role.

• Medical insurance.

• Gym membership. 

• Laptop, headset, monitors and all other relevant equipment.

• Drinks, snacks and Thursday lunch at the office.

How to apply

Submit your CV and a short cover letter via the Apply button.