Finance Executive

About the role

A dynamic company in St. Julian's is looking for a hands-on Finance Executive to run its day-to-day finance cycle. Reporting to the CFO, you will own bookkeeping in Xero, invoicing, company card expenses, payroll coordination and monthly reporting, and keep company records organised and up to date.

This is a steady, process-driven role: the same core finance cycle, run well every month. It suits someone who enjoys owning their processes end to end and wants a stable, long-term position.

What you will do

• Manage day-to-day bookkeeping in Xero: recording transactions, bank reconciliations and month-end tasks

• Process, record and track supplier and sales invoices

• Manage company card expenses: collect receipts, reconcile transactions, follow up on missing documents

• Prepare monthly bank statements and finance reports for the CFO and external accountants

• Coordinate monthly payroll with our external payroll provider, including preparing and checking adjustments

• Support VAT returns and handle accountants' and auditors' queries, including year-end audit requests

• Liaise with corporate service providers, accountants, auditors, banks and legal advisers, following up on documents, filings and deadlines

• Keep a structured archive of company documentation, and assist with KYC and due diligence requests

• Coordinate corporate paperwork such as board resolutions, minutes, powers of attorney and registry filings, including arranging signatures

• Track recurring deadlines and outstanding items, and give clear, timely status updates

• Look for ways to simplify and automate finance, invoicing and documentation processes

What we are looking for

• At least 5 years of hands-on, in-house bookkeeping (essential)

• Bank and supplier reconciliations, sales and purchase invoicing, and company card expenses

• Experience coordinating payroll with an external provider and preparing monthly reports

• Hands-on Xero experience (a strong advantage)

• A proven record of staying with employers, ideally 3+ years with at least one

• Someone settled who enjoys running the same core cycle well, month after month

• A self-starter who follows things through to completion without reminders

• Organised, structured and detail-oriented, with clear and professional communication

• Confident using finance systems and digital tools; practical use of AI or automation is a plus

• Fluent English; Maltese is an advantage

• Eligible to work in Malta

No accountancy qualification is required.

What we offer

• A stable, long-term role in a small, collaborative team

• Health insurance

• Flexible working hours (office-based)

• Regular company events

How to apply

Submit your CV via the Apply button, and include your salary expectations and notice period. All applications are treated in strict confidence and used only for this vacancy.