Office Administrator / Personal Assistant

Aquilina & Sammut Alessi Architects & Civil Engineers (AQSA), an established practice based in Balzan, is seeking an organised and proactive Office Administrator / Personal Assistant to support the partners and the team in the day-to-day running of the office.

Key Responsibilities:

• Managing the front desk, telephone calls, emails and correspondence

• Maintaining the partners’ calendars, appointments and meetings

• Keeping office registers up to date (jobs list, applications register, deadlines file and reimbursements)

• Preparing letters, covering letters and standard correspondence to clients and authorities

• Assisting with Planning Authority and BCA paperwork and portal submissions, and following up on pending applications

• Liaising with clients, contractors, suppliers and government entities

• Filing and maintaining digital and physical records

• Assisting with billing, payments and VAT receipts

• Supporting the onboarding of new staff and student interns

• General office support and other ad-hoc duties as required

Requirements:

• Previous experience in an administrative or PA role

• Excellent written and spoken English; Maltese is considered an asset

• Proficiency in Microsoft Office / Google Workspace

• Strong organisational skills and attention to detail

• Professional, discreet and able to handle confidential information

• Ability to multitask and prioritise under deadlines

• Experience in an architectural, engineering or construction office is an asset

Interested applicants are to submit their CV via the Apply button.