Purchasing Manager

The Purchasing Manager is responsible for all procurement activities for the company. This includes managing vendor relationships, ensuring cost-effective and timely acquisition of quality goods and services. The role ensures alignment with the company’s operational needs, financial goals, and brand standards.

Role description

• Strategic Deliverables Procurement Strategies

  • Development and execution of comprehensive purchasing strategies and policies that align with the company’s financial and operational goals.

  • Cost optimisation and savings: Tracking and reporting key functional metrics to actively reduce expenses, perform cost analysis, and identify opportunities for savings.

  • Market analysis and forecasting: Conducting market research and price trend analysis to anticipate demand and price fluctuations, which helps in identifying cost-saving opportunities and mitigating risks.

  • Risk management plans: Assessing and mitigating risks within the supply chain to ensure business continuity.

  • Strategic sourcing: Identifying, evaluating, and selecting reliable suppliers and vendors globally to establish a diverse and resilient supply base.

• Operational Deliverables Negotiated Contracts and Terms

  • Executing successful negotiation strategies to secure optimal pricing, payment terms, and conditions with suppliers, captured in formal agreements.

  • Purchase orders (POs) and documentation: Overseeing the entire end-to-end purchasing process, from processing requisitions into approved purchase orders to maintaining accurate purchase records and related documentation.

  • Inventory management: Implementing inventory controls, monitoring stock levels, and adjusting orders to prevent stock shortages or excesses, thus optimising cash flow and meeting demand.

  • Quality assurance: Ensuring all procured items and services meet the required quality standards and specifications through established quality control and supplier evaluations.

  • Timely delivery: Coordinating the planning and expediting of delivery schedules to ensure materials and goods arrive on time to meet production or project needs.

• Management and Compliance Deliverables Supplier Relationship Management

  • Building and maintaining strong, long-term relationships with key suppliers, including regular performance evaluations and issue resolution.

  • Compliance reports: Ensuring all purchasing activities comply with internal company policies, as well as local regulations.

  • Performance reports and metrics: Tracking, analysing, and reporting on key performance indicators (KPIs) for purchasing activities (e.g., cost savings, supplier performance, purchase price variance) to senior management.

  • Process improvements: Analysing existing purchasing processes and implementing improvements to enhance efficiency and eliminate waste.

• Stock Management System

  • Taking ownership of stock control and the company’s stock management system and processes.

  • Assisting hotel departments with stocktaking as required.

The potential candidate will ideally possess the following skills and qualities

• Relevant qualifications in Supply Chain Management, Business Administration, Hospitality Management, or a related field will be preferred.

• 2+ years of experience in purchasing, preferably within a hospitality environment.

• Strong negotiation, communication, and leadership skills.

• Deep understanding of hospitality supply categories, including F&B, housekeeping, maintenance, and CAPEX items.

• Close attention to detail, integrity, and the ability to work under pressure.

• Proficiency in MS Office applications.

• Strong numerical aptitude.