HR & Payroll Executive

  • Basis:  Full-Time
  • Closing Date:  19 Dec, 2020
  • Job Ref:  KMP-56517

Job Description

The HR and Payroll Executive will be carrying out a range of HR activities. The work will include recruitment, selection and induction, training and reporting. This varied and interesting position will entail working closely with all levels of the organization on day-to-day work and long-term projects.

Duties will include:

  • Ensure continuous update of job descriptions for all positions;
  • Respond to inquiries regarding staff policies and procedures;
  • Establish a recruiting and interviewing program, advising managers on candidate selection – this will include liaising with agencies, recruiters and temporary staffing agencies when required;
  • Conduct and analyze exit interviews;
  • Guide and advise managers on how to address employment situations appropriately;
  • Liaise with the management team to coordinate the induction process for new employees and taking the lead to support new employees in their first month;
  • Establish a good relationship with all members of staff to ensure that they are motivated to work to the maximum of their capabilities;
  • Attend to employee grievances by providing counselling to employees and supervisors, as needed and appropriate;
  • Foster a culture of performance management, plan and monitor employee performance appraisals on a set schedule, as well as train managers on using the system appraisal system and coach employees accordingly;
  • Submit employee information to JobsPlus and ensure that employee records are kept up to date and in line with employment and data protection regulations;
  • Assist HR administrators with the preparation of work permit / visa applications (new applications and renewals) and liaising with Identify Malta as required;
  • Handle recruitment and termination processes for managerial staff and preparation of salary payrolls, reports and accounting journals;
  • Identify the organization’s training and development needs and develop programs and activities accordingly;
  • Review wages payroll reports prepared by payroll officer prior to issuing of payments;
  • Prepare monthly HR reports, yearly health scheme renewal and FSS end of year submission;
  • Update staff portal and employee Facebook page;
  • With the assistance of the social committee, organize company-wide social activities throughout the year to foster a team spirit among employees;
  • Supervise direct subordinate/s to meet work objectives;
  • Perform other duties which may be assigned from time to time.


  • Excellent oral and written communication skills in both English and Maltese;
  • Strong negotiation and interpersonal skills;
  • Strong management skills;
  • Experience in payroll is a must, knowledge of Indigo would be a plus;
  • Excellent knowledge of the Maltese Employment Laws and Regulations and experience in liaising with Maltese entities;
  • A minimum of 2 years’ experience in a similar dynamic role;
  • Detail-oriented and works with a high degree of accuracy;
  • Highly organized and flexible;
  • Ability to multitask and meet changing deadlines;
  • Must be self-directed and able to complete projects with limited supervision;
  • Maintains confidentiality;
  • Must be approachable by employees.