HR & Payroll Officer

  • Basis:  Full-Time
  • Closing Date:  15 Nov, 2020
  • Job Ref:  KMP-55856

Job Description

The HR and Payroll Officer will be carrying out a range of HR activities.  The work will include recruitment, selection and induction, training and reporting.  This varied and interesting position will entail working closely with all levels of the organization on day-to-day work and long-term projects.

Duties will include:

  • Respond to inquiries regarding staff policies and procedures;
  • Ensure continuous update of job descriptions for all positions;
  • Establish a recruiting and interviewing program, advising managers on candidate selection – this will include liaising with agencies, recruiters and temporary staffing agencies when required;
  • Conduct and analyze exit interviews;
  • Guide and advise managers on how to address employment situations appropriately;
  • Liaise with the management team to coordinate the induction process for new employees and taking the lead to support new employees in their first month;
  • Establish a good relationship with all members of staff to ensure that they are motivated to work to the maximum of their capabilities;
  • Manage paperwork related to employment, ensuring compliance on all aspects in respect to legal requirements;
  • Submit employee information to JobsPlus and ensure that employee records are kept up to date and in line with employment and data protection regulations
  • Assist HR administrators with the preparation of work permit / visa applications, (new applications and renewals), and liaising with Identity Malta as required;
  • Handle recruitment and termination processes for managerial staff and preparation of salary payrolls, reports and accounting journals;
  • Review wages payroll reports prepared by payroll officer prior to issuing of payments;
  • Prepare monthly HR reports, yearly health scheme renewal and FSS end of year submission;
  • Update staff portal and employee Facebook page;
  • Perform other duties that may be assigned from time to time.

The ideal candidate should possess:

  • Excellent oral and written communication skills in both English and Maltese;
  • Strong negotiation and interpersonal skills;
  • Strong management skills;
  • Excellent knowledge of the Maltese Employment Laws and Regulations and experience in liaising with Maltese entities;
  • A minimum of 2 years’ experience in a similar dynamic role;
  • Detail-oriented and works with a high degree of accuracy;
  • Highly organized and flexible;
  • Ability to multitask and meet changing deadlines;
  • Must be self-directed and able to complete projects with limited supervision;
  • Maintains confidentiality;
  • Must be approachable to employees.