Receptionist

  • Basis:  Full-Time
  • Closing Date:  31 Aug, 2020
  • Job Ref:  KMP-54682

Job Description

Overview
Truevo Payments Ltd is a financial institution licensed by the MFSA and is a principal member of Visa and MasterCard. Truevo offers a range of payment services (acquiring) across multiple channels.

Truevo is looking for a Receptionist to help welcome our visitors and handle both administrative and clerical duties. Ideally the individual should have similar experience.

Responsibilities:

  • Serves visitors by greeting, welcoming, and directing them appropriately, offer tea coffee
  • Notifies company personnel of visitor arrival
  • Maintains security and telecommunications system e.g guest register for PCI
  • Managing incoming calls and directing them to the right person whilst dealing with any queries.
  • Managing of the mail correspondence system by sorting and distributing mail appropriately.
  • Handling of incoming email communication addressing the company.
  • Managing any necessary preparation for meetings, including booking of board rooms.
  • Provide support in the area of office organisation and in administrative activities.
  • Maintaining the filing system according to company procedures.
  • Inputting of data.
  • Any other administrative and clerical duties emanating from the role, any adhoc duties to assist other admin / finance staff.
  • Arrange and or book any couriers for execs / heads or staff.
  • Assist in the ordering of office supplies or stationery.
  • Signing for documents or parcels at reception and distributing accordingly.
  • Keep safe of the reception area and front desk.

Requirements:

  • The ideal candidate must have a minimum of 1 years’ experience in administration, ideally as a receptionist.
  • Applicants must have excellent communication skills in both written and spoken English.
  • Fluency in Maltese considered an asset.
  • Candidates must be in possession of qualifications at A’ level standard or higher.
  • The ideal applicant must have good working knowledge of MS Office programs.
  • Multitasking and prioritising.
  • Problem solving / ability to work under pressure.
  • Attention to detail.