Office Administrator / Corporate Assistant

About TMF Group
TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 120 offices.

About the role
The Office Administrator will be joining the team of a large global company which offers a comprehensive range of services covering Accounting, Legal and HR and Payroll compliance and reporting.

S/He will be responsible for handling client-facing duties as well as general office management tasks.

Key responsibilities

• Undertake Receptionist duties, answer phone calls and redirect them to the right person when necessary;


• Handle e-mails addressed to reception regarding any of these duties as well as facility-related questions;


• Coordinate Office Cleaners and courier staff (if applicable) for the office;


• Manage the daily / weekly / monthly agenda for the site lead and arrange new meetings and appointments;


• Prepare and disseminate correspondence, memos and forms;


• File and update main contact information of employees and suppliers;


• Handle administrative requests and queries from site lead;


• Handle mails, work with document management departments to file them;


• Check frequently the levels of office supplies, coordinate and place orders;


• Make travel arrangements for the Office team members;


• Document expenses and hand in reports to Finance department;


• Handle fire safety and first aid responsibilities for the office staff.

About you
Ideally, you are meeting the following hiring criteria:

• High school diploma / fresh graduates or students will be considered as well;


• Excellent knowledge of English language is mandatory;


• Advanced knowledge of MS Office;


• Excellent communication and organizational skills;


• High degree of customer focus.

What's in it for you?
Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work;


• We provide internal career opportunities so you can take your career further within TMF;


• Continuous development is supported through global learning opportunities from the TMF Business Academy.

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients;


• Through our corporate social responsibility programme, you’ll also be making a difference in the communities where we work.

A supportive environment

• Strong feedback culture to help build an engaging workplace.


• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.

TMF Malta - KMP-85464