Job Description
Are you a highly efficient, organized, and detail-oriented individual? Do you have a knack for organizing and streamlining tasks to make operations run smoothly? Are you self-motivated and enjoy working in a team? If so, this could be the ideal job for you!
We’re representing a leading client that’s looking for a proactive and dedicated individual to join their team on a part-time basis (25 hours per week, 08:00 hrs to 13:00 hrs) as a Purchasing Clerk.
Purchasing Clerk Responsibilities:
- Manage client orders by issuing invoices for stocked items and placing orders with suppliers for non-stock items, expanding from main clients’ orders to handling orders for all clients.
- Update clients on order lead times based on supplier order confirmations, handle incoming calls and provide customer feedback on job statuses.
- Enter goods based on supplier invoices, verify retail prices, update item descriptions, and designate items for stock or client orders, including all shipments and local purchases.
- Generate invoices and delivery notes for supplies.
- File declarations for incoming European goods through the NSO Supplementary Declaration system.
- Ensure all purchasing operations align with company policies and procedures.
- Organise delivery schedules and ensure that signed invoices are collected for record-keeping.
- Support tasks related to stock management, supplier coordination, and warehouse operations.
- Invoice job sheets and review documentation procedures.
- Assist in administration tasks, when needed.
Qualifications and Skills:
- Previous experience in a similar role, preferably with direct exposure in logistics / purchasing.
- Experience in NSO system and SAGE would be considered an asset.
- Strong organisational and multitasking abilities.
- Meticulous attention to detail and proactive problem-solving skills.
- Effective communication and customer service skills.
- Must have excellent communication skills in both Maltese and English.
- Ability to work on own initiative.
- A friendly and engaging personality and must be a good team player.
- Proficient in MS Office.
The role requires an on-site presence Monday to Friday.
