Purchasing Clerk

Are you a highly efficient, organized, and detail-oriented individual? Do you have a knack for organizing and streamlining tasks to make operations run smoothly? Are you self-motivated and enjoy working in a team? If so, this could be the ideal job for you!

We’re representing a leading client that’s looking for a proactive and dedicated individual to join their team on a part-time basis (25 hours per week, 08:00 hrs to 13:00 hrs) as a Purchasing Clerk.

Purchasing Clerk Responsibilities:

• Manage client orders by issuing invoices for stocked items and placing orders with suppliers for non-stock items, expanding from main clients' orders to handling orders for all clients.


• Update clients on order lead times based on supplier order confirmations, handle incoming calls and provide customer feedback on job statuses.


• Enter goods based on supplier invoices, verify retail prices, update item descriptions, and designate items for stock or client orders, including all shipments and local purchases.


• Generate invoices and delivery notes for supplies.


• File declarations for incoming European goods through the NSO Supplementary Declaration system.


• Ensure all purchasing operations align with company policies and procedures.


• Organise delivery schedules and ensure that signed invoices are collected for record-keeping.


• Support tasks related to stock management, supplier coordination, and warehouse operations.


• Invoice job sheets and review documentation procedures.


• Assist in administration tasks, when needed.

Qualifications and Skills:

• Previous experience in a similar role, preferably with direct exposure in logistics / purchasing.


• Experience in NSO system and SAGE would be considered an asset.


• Strong organisational and multitasking abilities.


• Meticulous attention to detail and proactive problem-solving skills.


• Effective communication and customer service skills.


• Must have excellent communication skills in both Maltese and English.


• Ability to work on own initiative.


• A friendly and engaging personality and must be a good team player.


• Proficient in MS Office.

The role requires an on-site presence Monday to Friday.
Pursue Consultancy - KMP-95414