Personnel Logistics Coordinator

MMH Malta Ltd is currently seeking to employ a Personnel Logistics Coordinator.

Key Responsibilities:

• Prepare and keep up to date with all logistical schedules, crew change planning and reservations.


• Update monthly, the personnel movement report and log-in crew movement.


• Open and keep updated the Offshore Workers’ files, certifications, personal documents, and all offshore related certificates including the medical reports.


• Responsible for the logistics of courses / training for personnel.


• Follow up on all personnel matters with Crew and Drilling Contractors.


• Delegate all incoming requests to the Head of Department and follow instructions.


• Follow and keep up the Company image when presenting and corresponding with clients.


• Input applications into the database.


• Look into flight itineraries and coordinate / book hotel, transport and airline reservations and update confirmed bookings in the respective spreadsheet.


• Assist with the preparation of the requested OK to boards and change of crew letters as well as, check and approve invoices against the internal spreadsheet.


• Assist with the preparation of the necessary documentation required by the Department’s clients for visa applications and residence permits.


• Perform general administrative duties as may be required.

Requirements:

• Previous work experience in a similar role will be considered an asset.


• Must have an eye for detail.


• Good verbal and written English.


• Good organisational and time management skills.


• Goal-oriented and able to work independently as well as in a team.


• Able to work under pressure.


• Available after office hours / weekends to assist the client 24/7, given the nature of the industry.


• Available to travel abroad.

MMH Malta Limited - KMP-94192