Human Resources Administrator / PES / Interim Support (EUAA)

MGR Human Resources Ltd, with a temporary employment agency license in Malta No. 249-2024, member of MAP S.Platis Group of Companies, is a leading, broad HR consulting, training, recruitment and temporary placements agency. We are looking to hire a Human Resources Administrator / PES (Payroll and Entitlements Sector), (Interim Support) for the European Union Agency for Asylum to be based in Malta.

The position
The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.

Responsibilities

• Provide assistance with tasks and responsibilities linked to the onboarding process of newcomers and also offboarding


• Assist with general administrative procedures governed by the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union


• Prepare contracts, letters, reports, notes, presentations, templates, guidelines, checklists, internal rules, minutes, working instructions, standard operating procedures, policies, decisions or any other administrative documents


• Collect supporting documents and assist with the establishment of individual rights of EUAA staff


• Assist with administrative tasks related to sound personnel administration (e.g. special working arrangements, leave management, probationary period, contract renewals, pension transfers, annual medical check-ups, benefits, schooling, etc.)


• Update databases and Excel monitoring tables and ensure that the information is kept up-to-date and readily accessible by the team at all times


• Manage electronic and paper document archiving and ensure that the documents are kept up-to-date and readily accessible by the team at all times


• Participate in the implementation of HR strategic goals and initiatives


• Provide assistance with HR projects, processes and programmes, as well as associated communication and change management strategies


• Provide assistance with the collection, organisation, analysis and synthesisation of qualitative and quantitative data


• Liaise with internal clients and provide excellent customer-oriented service


• Liaise with external stakeholders such as national competent authorities, educational institutions or EU institutions in relation to the area of responsibilities


• Perform any other tasks as requested by the Head of HR Sector or the HR Head of Unit

Essential criteria

• Completed Bachelor’s degree


• Experience in providing customer service


• Effective written and spoken communication skills in English (B2 level according to Common European Framework of Reference for language skills), the working language of the EUAA

Advantageous criteria

• Professional experience in EU institutions


• Experience in studying and / or working abroad and / or in a multicultural environment


• Experience in human resources management


• Motivation to work in a dynamic working environment

Required skills / competencies

• Effective communication and listening skills


• Critical thinking and problem-solving skills


• Customer-oriented attitude


• Teamwork attitude


• Self-management


• Digital and data literacy


• Proficient knowledge of MS Office tools

Remuneration
The position falls in hierarchical Category IV and the associated salary is €44,543.88 gross annually in twelve monthly installments.

Applications
All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Wednesday 13th of November 2024.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.
MGR Human Resources Ltd - KMP-95215