Medical Supplies Purchaser / Asset Coordinator

  • Basis:  Full-Time
  • Closing Date:  31 Aug, 2020
  • Job Ref:  KMP-54672

Job Description

Overall Purpose
To coordinate the purchasing and delivery of Medical supplies to Medilink Operations and maintaining the company’s Asset Register.

Main Responsibilities:

  • Supporting the clinical governance team in setting up standard drug and consumable lists and equipment lists for medical projects.
  • Allocating medical equipment to projects.
  • Maintain the company’s asset register.
  • Tracking of medical equipment and making arrangements for maintenance of company equipment.
  • Procurement of equipment and supplies – issuing requests for quotation, evaluating offers, issuing orders, making logistical arrangements for the delivery of orders to end users within stipulated deadlines, keeping track of pending orders.
  • Liaising with clients re mobilisation of deliveries of supplies and equipment.
  • Customs clearance arrangements.
  • Identifying suitable suppliers.
  • Issuing quotations to clients for medical supplies.
  • Issuing of delivery notes.
  • Packing of supplies for mobilisations to sites.
  • Stock taking and stock control.
  • Process and manage other assigned requests related to supplies, equipment and services as may be needed from time to time.
  • Liaising with accounts department re purchase invoices, payments and purchase orders. Entering supplier invoices into stock system.
  • Maintain excellent business relationships with suppliers and clients.
  • Following company policies and procedures, identifying new procedures which need to be set, or changes required to existing procedures and following up until proper execution.
  • Troubleshooting – identifying problems, suggesting solutions and following up to resolution.
  • Perform other duties as may be required from time to time for the proper operation of the business within the limit of the person’s capabilities.

Required Skills:

  • Experience in dealing with drugs and other medical supplies.
  • Strong written and verbal communications skills in English.
  • Knowledge of medical equipment and supplies.
  • Good organisational skills and ability to prioritise the workload.
  • Demonstrates effective problem solving skills.
  • Excellent knowledge in Microsoft Office; Word and especially Excel.
  • Ability to work in a team and individually.
  • Time management skills, attention to detail and focus oriented.
  • Good geographical knowledge and knowledge of current affairs.