Medical Supplies Purchaser / Asset Coordinator

Overall Purpose
To coordinate the purchasing and delivery of Medical supplies to Medilink Operations and maintaining the company’s Asset Register.

Main Responsibilities:

• Supporting the clinical governance team in setting up standard drug and consumable lists and equipment lists for medical projects.


• Allocating medical equipment to projects.


• Maintain the company’s asset register.


• Tracking of medical equipment and making arrangements for maintenance of company equipment.


• Procurement of equipment and supplies – issuing requests for quotation, evaluating offers, issuing orders, making logistical arrangements for the delivery of orders to end users within stipulated deadlines, keeping track of pending orders.


• Liaising with clients re mobilisation of deliveries of supplies and equipment.


• Customs clearance arrangements.


• Identifying suitable suppliers.


• Issuing quotations to clients for medical supplies.


• Issuing of delivery notes.


• Packing of supplies for mobilisations to sites.


• Stock taking and stock control.


• Process and manage other assigned requests related to supplies, equipment and services as may be needed from time to time.


• Liaising with accounts department re purchase invoices, payments and purchase orders. Entering supplier invoices into stock system.


• Maintain excellent business relationships with suppliers and clients.


• Following company policies and procedures, identifying new procedures which need to be set, or changes required to existing procedures and following up until proper execution.


• Troubleshooting – identifying problems, suggesting solutions and following up to resolution.


• Perform other duties as may be required from time to time for the proper operation of the business within the limit of the person’s capabilities.

Required Skills:

• Experience in dealing with drugs and other medical supplies.


• Strong written and verbal communications skills in English.


• Knowledge of medical equipment and supplies.


• Good organisational skills and ability to prioritise the workload.


• Demonstrates effective problem solving skills.


• Excellent knowledge in Microsoft Office; Word and especially Excel.


• Ability to work in a team and individually.


• Time management skills, attention to detail and focus oriented.


• Good geographical knowledge and knowledge of current affairs.

Medilink International - KMP-54672