Clerical Officer (Operations)

Main Job Purpose
The role of the Clerical Officer is to carry out routine daily tasks in accordance with policies, procedures, or instructions issued from time to time by the Authority’s Top Management.

Main Duties and Responsibilities

• Providing clerical support to the administrative and technical branches of the Authority.


• Making use of departments IT systems and databases as well as handling email correspondence.


• Creating basic reports about the Authority's operations, such as statistical data or relevant content that is directed by management.


• To input monthly statistics related to the scanning and operations of the paperless project.


• To help Senior Manager with common secretarial tasks, such as taking basic minutes and preparing any documentation required for network meetings.


• Assist Senior Manager in scheduling meetings with representatives from the various Authority departments.


• To respond to inquiries on the day-to-day operations managed by the Authority.


• To provide routine information to clients over the phone or via other communication tools.


• To assist superiors regarding general clerical duties including basic minute taking and preparation of any necessary documents.


• To prepare necessary documents for processing such as filling of basic forms.


• To make use of photocopiers, scanners, shredders, PCs, printers, and other equipment as the need may dictate.


• Any other duties which may be required from time to time and as may be directed by Management.

Essential

• In possession of O-Level Qualifications (MQF level 3), in at least two (2) subjects.

And/Or

• Two (2) years of relevant work experience in a similar position.

Skills

• Good knowledge of verbal and written communication in both Maltese and English is essential.


• Customer handling skills


• Reliable and trustworthy

Job reference: 0676/24

Closing Date: 19th September 2024

Permit Number: 719/2024
Lands Authority - KMP-93850