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Medical Retail Administrator

  • Basis:  Full-Time
  • Closing Date:  16 Dec, 2020
  • Job Ref:  KMP-56447

Job Description

A leading importer and distributor of medical equipment and pharmaceutical products, with expansion plans, is seeking to recruit a Medical Retail Administrator.

Position Purpose / Summary
The selected candidate will be responsible for seeing to walk-in customers, issuing quotes and will also be taking ownership of secretarial and administrative work.

Main Duties and Responsibilities

  • Liaise with Sales and Client Executive to ensure that the retail outlets are well kept from a merchandising, marketing perspective.
  • Administration and coordination of sick and vacation leave of all staff, cleaners and stationery.
  • Prepare roaster for shop coverage and liaise with sales and client executive to ensure shop coverage when goods come in.
  • Assistance and coordination for meetings of COO.
  • Send invoices / statements to clients and assist in cash collection.
  • Assist with online quotations.
  • Book telephone queries into the ticketing system.
  • Assist the Sales and Client Executives in developing a customer database.
  • Together with COO, keeping web site and social media channels up to date.
  • Work with third party providers for branding and merchandising.
  • Liaising with Procurement Manager to source products.
  • Carry out surveys to assess market and customer trends.
  • Identify sponsorship / partnership opportunities.


  • Well organized and structured.
  • Ability to work without supervision.
  • An outgoing personality and smart in appearance.
  • Ability to work under pressure and meet deadlines.
  • Have a flair for marketing and social media channels.
  • Be reliable and honest.
  • Customer-orientated.


  • Excellent verbal and written communication skills in both English and Maltese.
  • Excellent organisational skills.
  • Proficient in the use of Microsoft applications.
  • A clean and valid driving licence.
  • Qualified in medical or healthcare science.

Kindly note that your application will be sent directly to the employer of this vacancy.