Administrative Assistant

FJVA is a solution-based corporate services provider and is seeking a dedicated and detail-oriented Assistant Administrator to join our team. In this role you will support our administrative operations, ensuring smooth and efficient processes within a fast-paced corporate environment.

Responsibilities

• Assisting the department with day-to-day administrative duties


• Photocopying, printing, scanning and saving documents electronically


• Maintaining both electronic and manual records


• Arranging for signatures, including the preparation of documents for electronic signature via DocuSign


• Handling incoming and outgoing mail and couriers which includes the preparation of documents, covering letters and envelope


• Arranging for the respective certification of documents as may be required


• Reception duties


• Managing pickups and delivery of documents


• Preparing boardrooms for meetings


• Assisting other members of the Administration team


• Any other duties which the company deems necessary of an administrative nature

Requirements and Qualifications

• Good oral and written communication skills in English


• Be organised with attention to detail


• Be able to multi-task and to have the ability to prioritise work


• Profound knowledge of MS Office applications and other office software


• An effective team player with good interpersonal skills to create a rapport with your team and other departments


• Experience in a similar role would be considered an asset, however, training in the job will be provided as may be required.

Francis J. Vassallo & Associates Ltd - KMP-94994